Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Haryana Government, Labour Department
- Notified
- 7 May 2026, Notification Number 2/29/2026 2Lab, published in the Haryana Government Gazette Extraordinary Number 69 2026 Ext
- Objection window
- 45 days from the date the Official Gazette copies are made available to the public, closing on or around 21st June 2026
- Legal basis
- Sections 154(1) and (2), 156(1) and (2), 158, and 159(1) and (2) of the Code on Social Security, 2020, read with Section 24 of the General Clauses Act, 1897
- Supersedes
- Haryana Maternity Benefit Rules 1967; Haryana Payment of Gratuity Rules 1972; Haryana Unorganised Workers Social Security Rules 2010; Punjab Employees Insurance Courts Rules 1951 as applicable to Haryana; Employment Exchanges (Compulsory Notification of Vacancies) Rules 1960; Haryana Building and Other Construction Workers Welfare Board Rules 2005
- Status as of
- 30th July 2026: Draft stage. Published for public objections and suggestions. The State Government will finalise and notify the rules after considering the responses received
Haryana has taken a big step towards simplifying labour law compliance. On 7 May 2026, the state Labour Department notified the draft Code on Social Security (Haryana) Rules, 2026, bringing gratuity, maternity benefit, employee compensation, unorganised worker welfare, employees insurance courts and employment information reporting together under one set of rules.
This guide breaks down the forms an employer must file, the deadlines that matter, the key provisions to know, how the position compares with the old regime, who the rules cover, and the fees and penalties employers should be aware of.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new establishment | Form I under the OSH Haryana Rules 2026 | One time | Certificate issued within 7 days of a complete application, or auto generated if not processed in time |
| Continuity of an existing registration | Not applicable | Once every 24 months | Registration lapses if no compliance is reported within 24 months of the date of registration |
| Update of establishment particulars after any change | Update on designated portal | Event based | Within 30 days of the change |
| Nomination for gratuity | Form 1 | One time or event based | Within 90 days of completing 1 year of service, or within 90 days of these rules coming into force for existing employees |
| Fresh nomination on acquiring a family | Form 1 | Event based | Within 90 days of acquiring a family |
| Application for gratuity by an employee or nominee | Form 2 | Event based | Ordinarily within 30 days of gratuity becoming payable |
| Application for gratuity by a legal heir | Form 2 | Event based | Ordinarily within 1 year of gratuity becoming payable |
| Employer response to a gratuity claim | Form 3 | Event based | Within 15 days of receiving the application, with payment due within 30 days |
| Application for direction on a disputed gratuity claim | Form 4 | Event based | Within 180 days of the cause of action |
| Unified annual return for establishments | Return under OSH Haryana Rules 2026 | Annual | On or before 1 February each year, covering the preceding year |
| Issuance of wage slips | Form VIII under the Wages Haryana Rules 2026 | Every wage period | Along with payment of wages |
| Compounding amount deposit after an offence notice | Form 21, Part III | Event based | Within 15 days of receiving the compounding notice |
| Composition certificate issuance | Form 21, Part IV | Event based | Within 10 days of receiving the composition amount |
| Vacancy reporting to a Career Centre | Form 32 | Event based | At least 15 days before the last date for receiving applications |
| Employment Information Return | Form 33 | Annual | Within 30 days after the end of the financial year, that is by 30 April |
| Preservation of registers and records | All statutory registers | Ongoing | Must be preserved for 5 calendar years from the date of the last entry |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing rules | Six separate rules covered these subjects: the Maternity Benefit Rules 1967, Payment of Gratuity Rules 1972, Unorganised Workers Social Security Rules 2010, Punjab Employees Insurance Courts Rules 1951, Employment Exchanges Rules 1960 and BOCW Welfare Board Rules 2005 | One single, unified Code on Social Security (Haryana) Rules, 2026 covers all these subjects together |
| Registration process | Largely manual and paper based registration under separate laws | Unified, fully electronic registration through the designated portal, using a common Form I under the OSH Haryana Rules 2026 |
| Gratuity nomination and claims | Handled under the Payment of Gratuity Rules 1972 with forms specific to that Act | Nomination in Form 1 and claims in Form 2 under the new rules, with clearer timelines and a detailed explanation of what counts as wages |
| Gratuity for fixed term employees | Fixed term employees were generally not treated as eligible unless they completed 5 years of continuous service | Fixed term employees become eligible for gratuity after completing just 1 year of service, with proportionate benefit for extra service of 6 months to 1 year |
| Maternity benefit dispute resolution | Appeal mechanism handled under the Maternity Benefit Act, 1961 and its 1967 Rules | An appeal against the Inspector cum Facilitator now lies to the Deputy Labour Commissioner under Rule 11 |
| Employees Insurance Courts | Governed by the Punjab Employees Insurance Courts Rules 1951 as applicable to Haryana | A dedicated set of chapters now constitutes the Courts and aligns their procedure closely with the Code of Civil Procedure, 1908 |
| Employment exchange and vacancy notification | Governed by the Employment Exchanges (Compulsory Notification of Vacancies) Rules 1960 | Regional Career Centres now handle this function, with compulsory electronic vacancy reporting through Form 32 and an annual Employment Information Return in Form 33 |
| Building and Other Construction Workers Welfare Board | Governed by the Haryana Building and Other Construction Workers Welfare Board Rules 2005 | Reconstituted under Rule 6 of the new rules, with a defined composition, term and set of powers |
| Handling of offences | Largely prosecution driven process | A structured compounding mechanism through Form 21, giving employers a 15 day window to pay before prosecution is initiated |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Establishments and industrial undertakings in Haryana for which the State Government is the appropriate Government
- All employees, including those engaged on fixed term contracts
- Unorganised sector workers falling under the Haryana Unorganised Workers Social Security Board
- Building and other construction workers covered by the BOCW Welfare Board
- Employers seeking new registration, as well as those already registered under other central or state labour laws
- Public sector establishments of every size, and private sector establishments ordinarily employing 50 or more persons, for the purpose of vacancy reporting
Exempted / special treatment
- Establishments for which the Central Government is the appropriate Government fall outside the scope of these State rules
- Technical or scientific vacancies above a notified pay level are reported to the Career Centre run by the Central Government instead of the Regional Career Centre
- Provident Fund, Pension Fund and Insurance Fund dues follow their own Schemes and are not covered by the general rule on writing off dues
- Establishments already registered under another labour law may get extra time, as may be notified, to update their particulars on the new portal
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What is the Code on Social Security (Haryana) Rules, 2026?
It is a draft set of state level rules framed under the Code on Social Security, 2020. The Haryana Labour Department notified the draft on 7 May 2026 to bring gratuity, maternity benefit, employee compensation, unorganised worker welfare, employees insurance courts and employment information reporting under one unified framework for the state.
Which older Haryana rules will these new rules replace?
Once finalised, they will replace six earlier rules: the Haryana Maternity Benefit Rules 1967, the Haryana Payment of Gratuity Rules 1972, the Haryana Unorganised Workers Social Security Rules 2010, the Punjab Employees Insurance Courts Rules 1951 as applicable to Haryana, the Employment Exchanges (Compulsory Notification of Vacancies) Rules 1960, and the Haryana Building and Other Construction Workers Welfare Board Rules 2005.
Is this notification final, or is it still a draft?
As of 30th July 2026, it is still a draft. The Haryana Government invited objections and suggestions for 45 days from the date the gazette copies were made available, and the rules will be finalised only after considering the responses received. Employers should keep checking the Official Gazette for the final notified version.
How do employers register their establishment under these rules?
An employer applies electronically in Form I of the OSH Haryana Rules 2026 on the Labour Department portal, uploading identity and address proof. If the application is complete, the certificate is issued within 7 days, and if not processed within that time, it is deemed registered and generated automatically.
What happens if the registration details of an establishment change?
Any change in the particulars already submitted must be updated on the designated portal within 30 days of the change taking place.
How does gratuity nomination work under the new rules?
An employee files a nomination in Form 1 with the employer, ordinarily within 90 days of completing 1 year of service. The employer verifies the details, attests a duplicate copy and returns it to the employee as acknowledgement.
What is the time limit for claiming gratuity?
An employee or nominee should ordinarily apply within 30 days of gratuity becoming payable, using Form 2, while a legal heir has up to 1 year. Even late applications can be accepted if sufficient cause is shown for the delay.
Are fixed term employees eligible for gratuity?
Yes. Under Rule 9, a fixed term employee becomes eligible for gratuity after completing at least 1 year of service under the contract, with any extra service of 6 months to 1 year being rounded off to a full additional year.
What registers must an employer maintain?
Employers must maintain a register of employees, an attendance cum muster roll, a wages register and a register of women employees in Form 20, and these records must be preserved for 5 calendar years from the date of the last entry.
When is the unified annual return due?
Establishments covered by the wage and safety chapters of the Code must upload their unified annual return on or before 1 February each year, covering the previous year.
Sources
Where every fact on this page comes from.
- → Haryana Government Gazette, Extraordinary, Number 69 2026 Ext, dated 7 May 2026, Notification Number 2/29/2026 2Lab, issued by the Labour Department, Government of Haryana (official)
- → The Code on Social Security, 2020, Act Number 36 of 2020, Ministry of Labour and Employment, Government of India (official)
- → Notification S.O. 5319(E) dated 21 November 2025, bringing all provisions of the Code on Social Security, 2020 into force (official)
- →
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.