Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Labour and Employment Department, Government of Jammu and Kashmir, Civil Secretariat Jammu
- Notified
- 23 April 2026 (pre published as draft in the Official Gazette)
- Objection window
- 45 days from the date copies of the gazette are made available to the public, closing around early June 2026
- Legal basis
- Sections 133 and 135 of the Occupational Safety, Health and Working Conditions Code, 2020 read with Section 24 of the General Clauses Act, 1897
- Supersedes
- Jammu and Kashmir Building and Other Construction Workers Rules 2006; Jammu and Kashmir Factories Rules 1972; Contract Labour (Regulation and Abolition) Jammu and Kashmir Rules 1972; Inter State Migrant Workmen Jammu and Kashmir Rules 1984; Jammu and Kashmir Motor Transport Workers Rules 1972
- Current Status
- Still a draft, not yet finally notified
Jammu and Kashmir has taken a major step toward implementing the central labour codes with the draft Occupational Safety, Health and Working Conditions Rules, 2026. Framed under the OSH Code, 2020, these rules bring together five separate laws that earlier governed factories, construction sites, contract labour, inter state migrant workers and motor transport undertakings in the union territory. Once finally notified, employers across Jammu and Kashmir will move to a single online registration system, a unified Inspector cum Facilitator regime and one combined annual return in place of the multiple registrations and inspections they dealt with earlier.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new establishment | Form I (Rule 5(1)) | One time | Within 60 days of the Code becoming applicable to the establishment |
| Issue of registration certificate | Form II (Rule 5(4)) | One time | Within 7 days of a complete application, else deemed registered automatically |
| Update of registration particulars | Form I (Rule 5) | As and when changed | Within 30 days of the change |
| Notice of commencement or cessation | Form IV (Rule 5(13), Rule 8) | Event based | Within 30 days of commencement or cessation |
| Annual health examination of workers aged 45 and above | Form V (Rule 9) | Annual | Within 120 days of the start of every calendar year |
| Issue of appointment letters to existing employees | As per Rule 10 format | One time transition step | Within 3 months of the rules coming into force |
| Notice of fatal accident or disabling injury of 48 hours or more | Form VI (Rule 12(1)) | Event based | Forthwith, and within 12 hours of the 48 hour disability period being completed |
| Notice of dangerous occurrence | Form VI (Rule 12(2)) | Event based | Within 12 hours of the occurrence |
| Notice of a notifiable disease | Prescribed format under Rule 13 | Event based | Forthwith by the employer, within 48 hours by the medical practitioner |
| Action on safety committee recommendations | Not applicable (Rule 7(5)) | As needed | Within 1 month of receiving the recommendation |
| Contract labour licence renewal | Form XIII (Rule 31(2)) | Before expiry | Between 30 and 90 days before the licence expires |
| Intimation of contract work order details | Not applicable (Rule 28(6)) | Event based | Within 15 days of receiving the work order |
| Filing of the annual return | Form IX (Rule 25(1)) | Annual | By 1 February following the end of the calendar year |
| Preservation of the leave with wages register | Form XI (Rule 25(3)) | Ongoing | Retained for 2 years after the last entry |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing laws | 5 separate Jammu and Kashmir laws covering factories, construction workers, contract labour, migrant workers and motor transport separately | One consolidated set of rules under the OSH Code covering all 5 categories |
| Registration | Separate registrations or licences under each law, largely paper based | Single online registration on the Labour Department portal, with the certificate auto generated if not issued within 7 days |
| Factory worker threshold | 10 or more workers with power, 20 or more without power, under the earlier Factories Act definition | 20 or more workers with power, 40 or more without power, under the OSH Code definition |
| Inspection | Multiple separate inspectors appointed under different laws | Single Inspector cum Facilitator system with a randomised, web based inspection scheme |
| Contract labour licence threshold | Licence required once 20 or more contract workers were engaged | Licence required once 50 or more contract workers are engaged, applied for online |
| Returns and registers | Multiple separate registers and returns under each law | Consolidated registers and one annual return in Form IX, due by 1 February each year |
| Penalties | Penalties under the older laws, generally lower in value | Enhanced monetary penalties under the Code, generally ranging from Rs 50,000 to Rs 5 lakh depending on the offence, with a compounding option |
| Safety committee | Not consistently mandated across the earlier laws | Mandatory once a factory reaches 500 workers, a hazardous process factory reaches 250 workers, or a construction site reaches 250 workers |
| Appointment letters | Not uniformly mandated for all employees | Mandatory appointment letter for every employee, existing employees to be covered within 3 months of the rules taking effect |
| Welfare facilities | Prescribed inconsistently across the different laws | Uniform thresholds for canteen at 100 or more workers, creche at 50 or more workers, ambulance room at 500 or more workers and welfare officer at 250 or more workers |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Factories employing 20 or more workers where a manufacturing process uses power, or 40 or more workers where it does not
- Any establishment carrying on an industry, trade, business or occupation with 10 or more workers, for registration purposes
- Building and other construction work employing 10 or more workers
- Motor transport undertakings employing 10 or more workers
- Establishments engaging 50 or more contract workers, and contractors supplying 50 or more contract workers
- Establishments employing 10 or more inter state migrant workers
- Any producer engaging an audio visual worker, regardless of establishment size
- Factories, construction sites and mines that cross the safety committee and safety officer thresholds
Exempted / special treatment
- Offices of the Central Government and the Government of Jammu and Kashmir, except contract labour engaged through a contractor where the Government is the principal employer
- Establishments with fewer than 10 workers, unless engaged in a notified hazardous or life threatening activity
- An individual's own residential construction where the cost does not exceed Rs 50 lakh and the worker count stays below the notified limit
- Work of an intermittent or casual nature for contract labour provisions, unless it runs beyond 120 days in the preceding 12 months or beyond 60 days if seasonal
- Establishments already registered under a central labour law, which are deemed registered on providing their registration details, with no fresh registration fee
- Armed forces mobile units, railway running sheds, and hotels, restaurants or eating places, which fall outside the factory definition
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the Occupational Safety, Health and Working Conditions (Jammu and Kashmir) Rules, 2026?
They are draft rules framed by the Government of Jammu and Kashmir under the central OSH Code, 2020. Once finally notified, they will govern registration, safety, welfare, working hours, records and contract labour compliance for factories, construction sites, motor transport undertakings and audio visual production in the union territory.
When were these draft rules notified?
The Labour and Employment Department published the draft on 23 April 2026, with a 45 day objection window from the date the gazette copies are made available to the public.
Which existing Jammu and Kashmir laws do these rules replace?
They supersede the Jammu and Kashmir Building and Other Construction Workers Rules 2006, the Jammu and Kashmir Factories Rules 1972, the Contract Labour (Regulation and Abolition) Jammu and Kashmir Rules 1972, the Inter State Migrant Workmen Jammu and Kashmir Rules 1984, and the Jammu and Kashmir Motor Transport Workers Rules 1972.
Have these rules come into force yet?
Not yet. As of 31 July 2026, they remain a draft awaiting final publication in the Official Gazette. Employers should treat the current text as a proposal and confirm the final version with the Labour Department before relying on it.
How can an employer or organisation submit objections?
Objections and suggestions can be sent to the Secretary, Labour and Employment Department, in a proforma specifying the name and address of the objector, the rule or sub rule concerned, and the change proposed along with reasons, within the 45 day window.
Who needs to register under these rules?
Broadly, any establishment employing 10 or more workers, along with factories crossing the 20 or 40 worker threshold, building and construction work, motor transport undertakings, and contractors or establishments engaging 50 or more contract workers.
How does an employer register a new establishment?
The employer applies online in Form I through the Labour Department portal. If the application is complete, the certificate is issued electronically in Form II within 7 days, failing which the establishment is deemed registered automatically.
Is there a registration fee?
Yes, on a sliding scale from nil for establishments already registered under a central labour law to Rs 30,000 for establishments with 1,000 or more workers.
What is an Inspector cum Facilitator?
It is the single inspecting authority created under the OSH Code, replacing the separate inspectors who earlier operated under the Factories Act, the BOCW Act, the Contract Labour Act and other laws. Inspections are assigned through a randomised, web based scheme.
When is the annual return due?
The annual return in Form IX must reach the Inspector cum Facilitator by 1 February following the end of each calendar year.
What must an employer do if a workplace accident occurs?
A fatal accident or one causing disability of 48 hours or more must be reported in Form VI, and dangerous occurrences must be reported within 12 hours, to the Inspector cum Facilitator and other prescribed authorities.
Is a licence required to engage contract labour?
Yes, once an establishment or contractor engages 50 or more contract workers. The contractor applies online in Form XIII and must also deposit a security amount of Rs 1,000 per worker.
What penalties apply for non compliance?
Penalties are drawn from the parent OSH Code and range from about Rs 50,000 for record keeping lapses to Rs 2 lakh or 3 lakh for general contraventions, rising further where an accident causing death or serious injury results from non compliance.
Do establishments already registered under a central labour law need to register again?
No. They are deemed registered under these rules once they provide their existing registration details to the registering officer, and no fresh registration fee applies.
Where can employers track the final notification?
Employers should monitor the Jammu and Kashmir Labour Department portal and the Official Gazette for the final notification, since the rules will take legal effect only once finally published.
Sources
Where every fact on this page comes from.
- → Government of Jammu and Kashmir, Labour and Employment Department, Notification dated 23 April 2026, draft Occupational Safety, Health and Working Conditions (Jammu and Kashmir) Rules, 2026 (official)
- → The Occupational Safety, Health and Working Conditions Code, 2020 (Act No. 37 of 2020), Government of India (official)
- → Ministry of Home Affairs, Government of India, Notification S.O. 27(E) dated 2 January 2026 on the designation of the Lieutenant Governor of Jammu and Kashmir (official)
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.