Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing Authority
- Labour Department, Government of Puducherry
- Notified
- G.O.Ms.No. 09/AIL/Lab/G/2022 dated 2 August 2022 (Draft Notification)
- Legal Basis
- Sections 133 and 135 of the Occupational Safety, Health and Working Conditions Code, 2020 read with Section 24 of the General Clauses Act, 1897
- Objection Window
- 45 days from the date copies of the Official Gazette were made available to the public
- Supersedes
- 5 earlier Puducherry laws: Building and Other Construction Employees Rules 2002, Factories Rules 1964, Contract Labour Rules 1972, Inter State Migrant Workmen Rules 2013, and Motor Transport Employees Rules 1972
- Status As Of
- August 2026, still shown as a Draft Notification on the Puducherry Labour Department website
Puducherry issued a draft rulebook in August 2022 to bring the Union Territory's factories, building and construction sites, contract labour, inter state migrant workers, and motor transport undertakings under one Occupational Safety, Health and Working Conditions framework tied to the central OSH Code, 2020. This guide walks employers through what changes, which forms and deadlines apply, and what remains pending before the draft becomes binding law.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new or existing establishment | Form I (Rule 6(1)) | One time | Before commencing work; certificate issued within 7 days of a complete application, otherwise deemed registered |
| Update of registration particulars after a change | Online update (Rule 6(10)) | As and when needed | Within 30 days of the change |
| Notice of commencement or cessation of establishment | Form IV (Rule 8) | Event based | Within 30 days of commencement or cessation |
| Annual medical examination for workers aged 45 and above | Form V (Rule 9) | Annual | Within 120 days from the start of each calendar year |
| Letter of appointment to employees | Form VI (Rule 10) | One time per employee | At the time of hiring; existing employees within 3 months of this rule coming into force |
| Notice of a fatal accident | Form VII (Rule 11(1)) | Event based | Forthwith, plus telephone intimation |
| Notice of an accident causing 48 hours or more disability | Form VII (Rule 11(2)) | Event based | Within 12 hours after completion of 48 hours of disability |
| Notice of a dangerous occurrence | Form VII (Rule 11(3)) | Event based | Within 12 hours |
| Follow up report where the injured worker has not returned to work | Written report (Rule 11(5)) | Event based, then fortnightly | Within 28 days of the accident, then every fortnight until the worker returns to work |
| Annual return | Form X (Rule 23(1)) | Annual | On or before 1 February following the end of each calendar year |
| Contract labour licence application | Form XIV (Rule 37) | One time | Licence issued within 7 days of a complete application, otherwise deemed issued |
| Contract labour licence renewal application | Online application (Rule 39) | Periodic | At least 30 days before expiry of the current licence |
| Intimation of a contract work order | Written intimation (Rule 36(1)(e)) | Event based | Within 15 days of receipt of the contract work order |
| Appeal against a registration or enquiry order | Form XIII / Form XXVIII (Rules 7 and 70) | Event based | Within 30 days of receipt of the order |
| Compounding application after a composition notice | Form XXIX (Rule 71(2)) | Event based | Within 30 days of receipt of the compounding notice |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing Framework | Five separate rules: Factories Rules 1964, Building and Other Construction Employees Rules 2002, Contract Labour Rules 1972, Inter State Migrant Workmen Rules 2013, and Motor Transport Employees Rules 1972 | One unified rulebook under the OSH Code 2020 covering all five areas |
| Factory Threshold | 10 or more workers with power, 20 or more without power | 20 or more workers with power, 40 or more without power |
| Contract Labour Licence Threshold | 20 or more contract workers | 50 or more contract workers |
| Registration | Separate registration required under each of the five old laws | Single electronic registration on one portal, auto generated if not processed within the prescribed time |
| Registers Maintained | Multiple paper registers required across the separate old laws | A consolidated, largely digital set of registers such as wages, accidents, and leave |
| Annual Health Examination | Not uniformly required across the old laws | Mandatory free annual medical examination for workers aged 45 and above, within 120 days of the calendar year |
| Appointment Letter | Not mandatory under most of the five old laws | Mandatory letter of appointment in Form VI for every employee |
| Enforcement Structure | Prosecution focused, with limited scope for compounding | Enquiry Officer and Appellate Authority structure, with wider compounding of offences under Section 114 of the Code |
| Inter State Migrant Worker Support | No toll free helpline requirement under the 2013 Rules | Mandatory toll free helpline for inter state migrant workers under Section 63 of the Code |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Factories in Puducherry employing 20 or more workers with the aid of power, or 40 or more without power
- Building and other construction work establishments, subject to the worker and cost thresholds under the OSH Code, 2020
- Establishments and contractors employing 50 or more contract workers on any day of the preceding 12 months
- Establishments employing inter state migrant workers, and motor transport undertakings as defined under the Code
- Producers employing audio visual workers, including dubbing artists and stunt persons, under Rule 52
Exempted / special treatment
- Offices of the Central Government and State or Union Territory Governments, except in respect of contract labour they engage
- Establishments performing only work of an intermittent or casual nature, for the contract labour provisions
- Any warship of any nationality
- Mines, which are governed by separate mine specific provisions of the OSH Code, 2020
- Establishments already registered under a Central Labour law, for the purpose of a fresh registration fee under these Rules
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the Puducherry Occupational Safety, Health and Working Conditions Rules, 2022?
They are a draft set of state rules made under the central OSH Code, 2020, that bring factories, building and construction work, contract labour, inter state migrant workers, and motor transport undertakings in Puducherry under one safety and welfare framework.
Which older Puducherry rules do these Rules replace?
They propose to supersede five earlier laws, the Building and Other Construction Employees Rules 2002, the Factories Rules 1964, the Contract Labour Rules 1972, the Inter State Migrant Workmen Rules 2013, and the Motor Transport Employees Rules 1972.
Have these Rules been finally notified?
No, not as of August 2026. They remain listed as a Draft Notification on the Puducherry Labour Department's own website, and the Department has continued to amend the older Factories Rules 1964 separately, which suggests final notification is still pending.
Who is required to register under these Rules?
Every employer of an establishment to which the OSH Code applies, including factories, construction sites, and undertakings engaging contract or inter state migrant workers, must register electronically on the Labour Department portal.
How does an employer register an establishment?
The employer applies in Form I on the official portal, uploads the required documents, and pays the prescribed fee. The registration certificate is issued within 7 days of a complete application, failing which registration is deemed granted.
What is the registration fee?
It is scaled by workforce size, starting at Rs 1,000 for establishments with up to 9 workers and rising to Rs 30,000 for establishments with 1,000 or more workers.
Is an annual medical examination compulsory?
Yes, for workers aged 45 and above in factories, construction work, dock work, and motor transport undertakings. The examination must be completed free of cost within 120 days of each calendar year.
What must a letter of appointment contain?
It must follow Form VI and be issued to every employee at the time of hiring. Employees already working without one had to be issued a compliant letter within 3 months of the rule taking effect.
How quickly must an accident be reported?
A death must be reported forthwith with telephone intimation. An injury causing 48 hours or more of disability, or a dangerous occurrence, must be reported within 12 hours, followed by written reports at fixed intervals if the worker has not returned to work.
When is the annual return due?
Every employer must file the annual return in Form X so that it reaches the Inspector cum Facilitator on or before 1 February following the end of each calendar year.
Who needs a contract labour licence?
Any contractor supplying 50 or more contract workers on any day in the preceding 12 months must hold a licence, applied for in Form XIV, along with a security deposit of Rs 1,000 per worker.
What safety measures apply to women workers?
Conditions include worker consent for night shifts, safe transport to and from residence, adequate lighting near workspaces and facilities, and compliance with the POSH Act, 2013, along with protective equipment in hazardous processes.
How is a factory construction plan approved?
The employer applies in Form XXI. The Chief Inspector cum Facilitator must decide within 30 days, failing which the permission is deemed granted, and factories involving hazardous processes also go through the Site Appraisal Committee.
What happens if an employer disagrees with a penalty order?
The employer may appeal to the Appellate Authority within 30 days of receiving the order, using Form XXVIII, along with a fee of 25 percent of the penalty imposed.
Can offences under these Rules be compounded?
Yes, for offences that are compoundable under Section 114 of the Code. The employer applies in Form XXIX and pays the composition amount within 30 days of the notice, and a composition certificate follows within 20 days of payment.
Sources
Where every fact on this page comes from.
- → Government of Puducherry, Labour Department, Draft Notification G.O.Ms.No. 09/AIL/Lab/G/2022 dated 2 August 2022, Puducherry Occupational Safety, Health and Working Conditions Rules, 2022 (official)
- → The Occupational Safety, Health and Working Conditions Code, 2020 (Act No. 37 of 2020), bare Act text, including Sections 94 to 103, 111, 114, 133 and 135 (official)
- → Official Website of the Labour Department, Government of Puducherry, Gazette Notifications and Acts and Rules pages (official)
- → Ministry of Labour and Employment, Government of India, public materials on the OSH Code 2020 factory and contract labour thresholds (official)
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.