Notification Record & Forms
Notification details and the forms every employer needs, in one place.
Notification No. GHR/2025/76/FAC/142021/68396/M3 dated 6th June 2025, Gujarat Government Gazette, Extraordinary
- Issuing authority
- Labour, Skill Development and Employment Department, Government of Gujarat (Sachivalaya, Gandhinagar)
- Notified
- 6th June 2025, vide Notification No. GHR/2025/76/FAC/142021/68396/M3
- Objection window
- 45 days from the date of publication of the draft rules — draft published 31st December 2021 (Gazette Extraordinary, Part IV-A, pages 174-1 to 174-74) under Notification No. GHR/2021/154/FAC/142021/68396/M3 dated 30th December 2021
- Legal basis
- Sections 133 and 135 of the Occupational Safety, Health and Working Conditions Code, 2020 (Act 37 of 2020), read with Section 24 of the General Clauses Act, 1897
- Supersedes
- Gujarat Factories Rules, 1963; Gujarat Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Rules, 2003; Gujarat Motor Transport Workers Rules, 1965; Beedi and Cigar Workers (Conditions of Employment) (Gujarat) Rules, 1968; Contract Labour (Regulation and Abolition) (Gujarat) Rules, 1972; Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) (Gujarat) Rules, 1981
- Status as of 3rd July 2026
- In force. Under Rule 1(4), these rules commenced along with the OSH Code, 2020, which the Central Government brought into force nationally on 21st November 2025. A separate set of draft amendment rules to this notification was published for objections on 13th December 2025 and remains under a distinct tracker.
Gujarat consolidated six separate labour-law rule-books — covering factories, construction sites, motor transport workers, beedi and cigar units, contract labour, and inter-state migrant workers — into this single set of rules under the Occupational Safety, Health and Working Conditions Code, 2020. For any employer, occupier, HR manager or compliance officer operating in Gujarat, this is now the primary rulebook to work from. This guide walks through the forms you'll file, the deadlines that matter, what changed from the old law, who these rules cover, what happens if you don't comply, and answers to the questions employers ask most often.
Forms under the State Rules
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Application for Registration (New Establishment / Existing Establishment / Amendment to Certificate)
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Certificate of Registration of Establishment
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Register of Establishments
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Notice of Commencement / Cessation of Establishment
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Annual Health Examination Report
Download
Report of Accident (including Dangerous Occurrence Resulting in Death or Bodily Injury)
Download
Report of Dangerous Occurrence Not Resulting in Bodily Injury
Download
Notice of Accident or Dangerous Occurrence (Building or Other Construction Work)
Download
Notice of Poisoning or Notifiable Disease (Factories)
Download
Notice of Disease (Building or Other Construction Work)
Download
Register of Compensatory Holidays
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Overtime Register for Exempted Workers
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Notice of Period of Work for Adult Workers
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Register of Workers — Wages, Overtime, Fine, Deduction for Damage or Loss
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Attendance Register (Muster Roll)
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Wage Book
Download
Service Certificate
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Register of Adult Workers
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Identity Card
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Register for Leave with Wages
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Leave Card
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Notice of Wages and Wage Period
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Register of Accidents, Major Accidents and Dangerous Occurrences
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Unified Annual Return (Wages, IR, Social Security and OSH Codes)
Download
Certificate of Fitness by Medical Officer (Certifying Surgeon)
Download
Application for Contractor's Licence
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Proforma of Licence (Contract Labour)
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Experience Certificate of Contract Employee
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Application for Common Licence (Factory + Beedi/Cigar + Contract Labour)
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Application for Work Required to be Carried Out Outside Industrial Premises
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Records of Outside Work
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Application for Permission to Construct, Extend or Take Into Use a Building as a Factory
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Certificate of Stability
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Application for New / Renewal of Licence (Factory)
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Proforma of Licence for Factory
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Notice of Change of Manager
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Proforma of Common Licence
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new establishment | Form 1 | One-time | Within 60 days of the establishment coming into existence (late fee applies after that) |
| Registration of an existing (pre-Code) factory | Form 1 | One-time | Within 180 days of the Code's commencement; no fee payable |
| Updating registration for entities already registered under other central labour laws | One-time | Within 6 months of the Code's commencement | |
| Intimating any change in registration particulars | As and when a change occurs | Within 30 days of the change | |
| Intimation of commencement / completion of work or establishment | Form 4 | As and when applicable | Within 30 days of commencement, completion or cessation |
| Appeal against a Registering Officer's order | As needed | Within 30 days of receiving the order | |
| Annual health examination for workers aged 45 and above | Form 5 | Annual | Within 120 days from the start of the calendar year |
| Appointment letter for existing employees (transitional compliance) | One-time | Within 3 months of this rule coming into force | |
| Notice of fatal accident | Form 6 / Form 7 | Event-based | Within 12 hours of death, followed by the detailed report within 24 hours after the expiry of 48 hours from the accident |
| Notice of accident causing incapacity of 48 hours or more | Form 6 / Form 7 | Event-based | Within 12 hours after completion of the 48-hour incapacity period |
| Notice of notifiable disease — factories | Form 8 | Event-based | Within 7 days of the disease being contracted |
| Notice of notifiable disease — building or construction work | Form 9 | Event-based | Forthwith, on occurrence |
| Safety Officer appointment (qualifying establishments) | One-time | Within 6 months of these rules coming into operation | |
| Leave with wages register retention | Form 19 | Ongoing | Preserved for 3 years after the last entry |
| Unified Annual Return | Form 23 | Annual | Not later than 1st February following the end of each calendar year |
| Register and record retention (general) | Ongoing | Preserved in original for 3 calendar years after the last entry | |
| Contract labour work-order intimation to Inspector-cum-Facilitator | Event-based | Within 15 days of receiving the contract work order | |
| Contract labour licence renewal application | Recurring | At least 30 days before the licence expires; authority must decide within 30 days | |
| Amendment of contract labour security deposit shortfall | Event-based | Within 15 days, failing which the licence is liable to suspension | |
| Factory building/extension plan approval decision | Event-based | Within 30 days of receipt (deemed approved if the Department stays silent) | |
| Construction to commence after plan approval | One-time | Within 6 months of approval, or the sanction lapses | |
| Factory licence application (newly covered premises) | Form 33 | One-time | Within 30 days of the date of the notification bringing the premises under the Code |
| Factory licence renewal | Form 33 | Annual (or up to a 10-year block) | Not later than 60 days before the current licence expires |
| Factory licence amendment (change in workers/horse-power) | Event-based | Within 30 days of the event requiring amendment | |
| Common licence validity and renewal | Form 36 | Annual | Valid for one calendar year from the date of issue |
| Appeal against an Inspector-cum-Facilitator's order (factory) | As needed | Within 7 days of the order being communicated | |
| Appeal against a Chief Inspector-cum-Facilitator's order | As needed | Within 7 days of the order being communicated | |
| Compounding of offences — application by employer | Event-based | Within 30 days of service of the compounding notice | |
| Compounding of offences — disposal by compounding officer | Event-based | Within 60 days of receiving the application |
Key Provisions
What changed under the Code, and what it means for payroll.
💡Key Provisions28 tracked
Rule 1 — Short title, extent, application and commencement01
Called the Gujarat Occupational Safety, Health and Working Conditions Rules, 2025. Extends to the whole state of Gujarat and applies to every factory, establishment, and building or other construction work where the State Government is the appropriate Government under the Code. Comes into force along with the OSH Code, 2020.
Rule 2 — Definitions02
Defines over 85 terms used across factory safety, scaffolding, tunnelling, mines and building-work contexts — from 'access/egress' and 'competent person' to 'safe working load' and 'standard safe operating practices'.
Rules 3–4 — Registration03
Employers apply electronically in Form 1 on the Commissioner of Labour's portal, using PAN or an equivalent unique identifier. A digitally-signed Certificate of Registration (Form 2) is issued once details are verified.
Rule 5 — Registration fee04
Fee is charged on a slab basis linked to the number of workers proposed to be employed; a late fee applies if the application is filed after 60 days of the establishment coming into existence.
Rule 6 — Transitional registration for existing factories05
Factories already registered under a repealed central labour law (Factories Act, CLRA, ISMW Act, BOCW Act, EPF Act, ESI Act) get a fee-free 180-day window to submit particulars in Form 1.
Rule 9 — Annual health examination06
Every worker aged 45 or above must get a free annual medical examination within 120 days of the calendar year starting, conducted by a qualified medical officer and recorded in Form 5.
Rule 10 — Appointment letter07
No employee can be engaged without a written appointment letter. Employees already on rolls without one had to be issued a letter within 3 months of this rule taking effect.
Rule 11 — Notice of accidents and dangerous occurrences08
Fatal accidents must be reported within 12 hours; accidents causing 48-hour-plus incapacity are reported within 12 hours of that period ending, followed by a detailed report to the Inspector-cum-Facilitator within 24 hours.
Rule 12 — Notice of notifiable disease09
Factories report a Third Schedule disease within 7 days (Form 8); building/construction establishments report forthwith (Form 9). Treating doctors must also report independently.
Rules 15–16 — State Occupational Safety and Health Advisory Board10
A tripartite-plus board of about 20 members chaired by the Additional Chief Secretary / Principal Secretary / Secretary (Labour), with a 3-year tenure for nominated members.
Rules 17–19 — Safety Committee11
Mandatory for major-accident-hazard factories, hazardous-process factories/sites with 50 or more workers, and any factory or establishment with 250 or more workers (building workers included).
Rules 20–23 — Safety Officers12
Appointment is scaled to headcount — starting at one officer for up to 250 building workers and rising with every additional 500 (or, for factories, every additional 1,500) workers; qualifications and duties are separately prescribed.
Rule 24 — Weekly holiday and compensatory holiday13
No adult worker works on the weekly off day without a substituted holiday within 3 days, prior notice to the Inspector-cum-Facilitator, and a workplace notice; no worker can go more than 10 consecutive days without a holiday.
Rule 29 — Wage, overtime and attendance registers14
Employers maintain a combined wage/overtime/fine/deduction register (Form 13) and a muster roll (Form 14); manual registers must be in English, Hindi, Gujarati or the language the majority of workers understand.
Rules 32–33 — Leave with wages and identity cards15
Leave is tracked in a Register (Form 19) preserved for 3 years; every worker also gets a photo Identity Card (Form 18).
Rule 37 — Unified Annual Return16
One consolidated return (Form 23) covers compliance data relevant to the Wages, Industrial Relations, Social Security and OSH Codes together, replacing the multiple separate annual returns filed earlier — due by 1st February every year.
Rule 39 — Powers of Inspector-cum-Facilitator17
Can inspect, sample, and issue improvement or prohibition notices for non-compliance; must record findings from every inspection and track whether earlier notices were complied with.
Rules 40–42 — Building and machinery safety18
The Chief Inspector-cum-Facilitator can call for a structural stability certificate or specific tests, and order rectification of a defective part before further use.
Rules 43–44 — Medical Officer19
A Medical Officer is appointed under the Code for health surveillance duties in the factory, including certifying fitness (Form 24) and treating occupational health matters.
Rule 45 — Employment of women (night shift)20
Women can now be employed before 6 a.m. and after 7 p.m. with their consent, subject to safe transport, well-lit access routes, nearby toilets/washrooms, and compliance with the POSH Act, 2013.
Rules 46–58 — Contract labour21
Covers licensing conditions, wage responsibility of the principal employer if the contractor defaults, welfare-facility obligations, the 15-day work-order intimation duty, and the security-deposit mechanism for unpaid wages.
Rules 59–61 — Inter-state migrant workers22
A worker who completes 180 days of service in the preceding 12 months gets a lump-sum to-and-fro journey allowance once every 12 months; the State also runs a toll-free helpline for grievances.
Rules 62–63 — Audio-visual workers23
Agreements for audio-visual workers must be registered with the notified competent authority; disputes follow the mechanism prescribed under the Industrial Relations Code, 2020.
Rules 69–73 — Factory building plan approval24
Plans for constructing, extending or repurposing a building as a factory are approved within 30 days (deemed approved on silence); approval lapses if construction does not start within 6 months.
Rules 74–78 — Factory licensing25
No premises can be used as a factory without an approved plan and a valid licence (Form 33, proforma Form 34); renewal is due 60 days before expiry, with an option to renew for up to 10 years at a time.
Rule 85 — Common licence26
A single combined licence (Form 36) can cover a factory, a beedi/cigar industrial premises and contract-labour engagement together, issued within 30 days of application and valid for one calendar year.
Rule 83 — Appeals27
An occupier or manager aggrieved by an Inspector-cum-Facilitator's order can appeal to the Chief Inspector-cum-Facilitator within 7 days, and further to the State Government within 7 days of that decision.
Rule 84 — Compounding of offences28
An employer can apply to a notified compounding officer within 30 days of a violation notice, along with the composition amount; the officer must dispose of the application within 60 days.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing framework | Six separate rule-sets: Gujarat Factories Rules 1963; BOCW Rules 2003; Motor Transport Workers Rules 1965; Beedi and Cigar Workers Rules 1968; Contract Labour Rules 1972; Inter-State Migrant Workmen Rules 1981 | One unified rule-set — the Gujarat OSH Rules, 2025 — covering factories, construction work, beedi/cigar premises, contract labour and inter-state migrant workers |
| Registration | Separate, largely paper-based registration under each individual Act | Single electronic registration (Form 1) on the Commissioner of Labour's portal, with a digitally-issued certificate (Form 2) |
| Returns | Multiple periodic and annual returns filed separately under each Act | One Unified Annual Return (Form 23) covering the Wages, Industrial Relations, Social Security and OSH Codes together, due by 1st February |
| Appointment letter | Not uniformly mandatory across the repealed laws | Compulsory written appointment letter for every employee under Rule 10, with a 3-month transitional window for existing staff |
| Night work for women | Largely restricted between 7 p.m. and 6 a.m. under the Factories Act framework | Permitted with the worker's consent, subject to safe transport, adequate lighting and workplace-safety conditions under Rule 45 |
| Safety Committee threshold | Requirements varied across the repealed hazardous-factory and construction norms | Standardised at 250 or more workers generally, or 50 or more workers where hazardous processes are carried out, under Rule 17 |
| Contract labour licensing | Licence required once a contractor engaged 20 or more workers, under the old CLRA framework | Threshold raised to 50 or more contract workers under the OSH Code framework |
| Licence validity/renewal | Annual renewal only, under the earlier Factories Rules | Annual renewal retained, but Rule 77 now allows a single application to cover renewal for up to 10 consecutive years |
| Combined licensing | No mechanism for a single combined licence across factory, beedi/cigar and contract-labour activities | A single Common Licence (Form 36) can now cover all three under Rule 85 |
| Accident/disease reporting | Reporting formats and timelines were scattered across different Acts and forms | Consolidated, time-bound reporting under Rules 11–12 using standard Forms 6, 6-A, 7, 8 and 9 |
| Overtime tracking for exempted workers | No dedicated register prescribed | A dedicated Overtime Register (Form 11) is now prescribed under Rule 25 |
| Migrant worker journey allowance | Not uniformly provided for under the repealed Inter-State Migrant Workmen Rules | A lump-sum to-and-fro journey allowance is now payable once every 12 months after 180 days of service, under Rule 59 |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Every factory in Gujarat as defined under the OSH Code (broadly, premises with 20 or more workers using power, or 40 or more workers without power, engaged in a manufacturing process)
- Every establishment employing 10 or more workers where the State Government is the appropriate Government
- Building or other construction work carried out anywhere in the state
- Beedi and cigar industrial premises
- Contract labour engaged through a contractor for any covered establishment
- Inter-state migrant workers recruited directly or through a contractor, or who found employment on their own in another state, drawing wages up to the notified threshold
- Audio-visual production workers engaged for films, web series, talk shows, reality shows and similar productions
- Establishments already registered under a repealed central labour law before the Code's commencement
Exempted / special treatment
- Government offices of the Central and State Governments are outside the Code's scope, except that contract labour engaged in such offices is still covered where the Government is the principal employer
- Mobile units of the armed forces, railway running sheds, and hotels, restaurants or eating places are excluded from the 'factory' definition
- Residential construction undertaken by an individual or group purely for their own residence is excluded where the total cost does not exceed ₹50 lakh (or a higher notified amount)
- Self-employed persons working in private dwelling houses are excluded from the beedi/cigar licensing provisions
- A contractor engaging fewer than 50 contract workers on any day does not need a licence under the OSH Code framework
- Workers above the notified wage threshold, or hired and working entirely within their home state, fall outside this special protection
- Workers whose remuneration exceeds the amount notified by the Central Government are outside this specific chapter's coverage
- These get a simplified transitional route — updating particulars within 6 months (or 180 days for existing factories) — instead of applying afresh
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the Gujarat OSH Rules, 2025, in simple terms?
They are Gujarat's state-level rulebook that puts the central Occupational Safety, Health and Working Conditions Code, 2020 into practice. Instead of six different rule-books for factories, construction sites, beedi units, contractors and migrant workers, Gujarat now runs on one consolidated set of rules.
When did these rules actually come into effect?
They were notified on 6th June 2025, but Rule 1(4) ties their commencement to the parent OSH Code. Since the Code came into force nationally on 21st November 2025, that is the effective operative date for these Rules too.
Do these rules apply to my business if I run a small shop with 8 employees?
Not under the 'establishment' provisions of this Code, which generally kick in at 10 or more workers. A shop with 8 employees would fall under Gujarat's Shops and Establishments Act instead, unless it separately qualifies as a factory or construction site under this Code.
How is 'factory' defined for OSH Code purposes in Gujarat?
Broadly, premises with 20 or more workers where a manufacturing process runs with the aid of power, or 40 or more workers where it runs without power. A proviso in the Code lets a lower or higher State-law threshold continue to apply if one already existed before the Code.
I already had a factory licence under the old Factories Act — do I need a fresh registration?
No fresh registration is required if you register within the transition window. Rule 6 gives existing factories 180 days from the Code's commencement to submit particulars in Form 1, with no fee payable.
Where do I actually register a new establishment?
Online, on the Commissioner of Labour's portal, using Form 1. You'll need identity and address proof for the employer/occupier and details of the establishment; the form can be signed digitally.
What happens if I miss the 60-day registration window for a new establishment?
You can still register, but a late fee applies on top of the standard slab-based registration fee under Rule 5.
Is the appointment letter really mandatory now?
Yes. Rule 10 makes a written appointment letter compulsory for every employee. If someone already on your rolls never got one, you had 3 months from the rule's commencement to issue it.
What details must an appointment letter contain?
At minimum: employee name, parentage, Aadhaar number, the establishment's LIN, UAN/ESIC number, designation, skill category, date of joining, wage structure, applicable social security coverage, and broad duties — following the format annexed to Rule 10.
Who needs an annual health check-up, and when?
Every worker aged 45 or above gets a free medical examination once a year, completed within 120 days of the calendar year starting, and recorded in Form 5 by a qualified medical officer.
Sources
Where every fact on this page comes from.
- → Primary notification: Government of Gujarat, Labour, Skill Development and Employment Department, Notification No. GHR/2025/76/FAC/142021/68396/M3, dated 6th June 2025 — Gujarat Occupational Safety, Health and Working Conditions Rules, 2025 (Gujarat Government Gazette, Extraordinary, Part IV-A) (official)
- → Parent legislation: The Occupational Safety, Health and Working Conditions Code, 2020 (Act No. 37 of 2020), Government of India — full text via India Code (indiacode.nic.in) (official)
- → Commencement notification (parent Code): Ministry of Labour and Employment, Notification No. S.O. 5321(E), dated 21st November 2025, bringing the OSH Code, 2020 into force (official)
- → Repealed rules referenced for comparison: Gujarat Factories Rules, 1963; Gujarat BOCW Rules, 2003; Gujarat Motor Transport Workers Rules, 1965; Beedi and Cigar Workers (Conditions of Employment) (Gujarat) Rules, 1968; Contract Labour (Regulation and Abolition) (Gujarat) Rules, 1972; Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) (Gujarat) Rules, 1981 (official)
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.