Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Labour, Skill Development and Employment Department, Government of Gujarat (Sachivalaya, Gandhinagar)
- Notified
- 6th June 2025, vide Notification No. GHR/2025/76/FAC/142021/68396/M3
- Objection window
- 45 days from the date of publication of the draft rules — draft published 31st December 2021 (Gazette Extraordinary, Part IV-A, pages 174-1 to 174-74) under Notification No. GHR/2021/154/FAC/142021/68396/M3 dated 30th December 2021
- Legal basis
- Sections 133 and 135 of the Occupational Safety, Health and Working Conditions Code, 2020 (Act 37 of 2020), read with Section 24 of the General Clauses Act, 1897
- Supersedes
- Gujarat Factories Rules, 1963; Gujarat Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Rules, 2003; Gujarat Motor Transport Workers Rules, 1965; Beedi and Cigar Workers (Conditions of Employment) (Gujarat) Rules, 1968; Contract Labour (Regulation and Abolition) (Gujarat) Rules, 1972; Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) (Gujarat) Rules, 1981
- Current Status
- In force. Under Rule 1(4), these rules commenced along with the OSH Code, 2020, which the Central Government brought into force nationally on 21st November 2025. A separate set of draft amendment rules to this notification was published for objections on 13th December 2025 and remains under a distinct tracker.
Gujarat consolidated six separate labour-law rule-books — covering factories, construction sites, motor transport workers, beedi and cigar units, contract labour, and inter-state migrant workers — into this single set of rules under the Occupational Safety, Health and Working Conditions Code, 2020. For any employer, occupier, HR manager or compliance officer operating in Gujarat, this is now the primary rulebook to work from. This guide walks through the forms you'll file, the deadlines that matter, what changed from the old law, who these rules cover, what happens if you don't comply, and answers to the questions employers ask most often.
Forms under the State Rules
Notice of Commencement, Completion of Work, or Cessation of Operation
Annual Health Examination Report
Report of Accident (including Dangerous Occurrence Resulting in Death or Bodily Injury)
Notice of Period of Work for Adult Workers
REGISTER OF WORKERS EMPLOYED IN AN ESTABLISHMENT, WAGES, OVERTIME, FINE, DEDUCTION FOR DAMAGE OR LOSS
Register of Compensatory Holidays
Muster Roll for Exempted Factories (tracking overtime and earnings)
Muster Roll of Workers (showing daily attendance and nature of work)
Wage Book issued to Building Workers
Service Certificate issued to Building Workers upon termination of service
Register of Adult Workers
Not available
Identity Card issued to Workers
Leave with Wages Register
Leave Card provided to Workers
Notice Board Display (showing hours of work, wage period, accident details, etc.)
Register of accidents, major accidents and dangerous occurrences
Annual Return
Certificate of Experience
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new establishment | Form 1 | One-time | Within 60 days of the establishment coming into existence (late fee applies after that) |
| Registration of an existing (pre-Code) factory | Form 1 | One-time | Within 180 days of the Code's commencement; no fee payable |
| Updating registration for entities already registered under other central labour laws | One-time | Within 6 months of the Code's commencement | |
| Intimating any change in registration particulars | As and when a change occurs | Within 30 days of the change | |
| Intimation of commencement / completion of work or establishment | Form 4 | As and when applicable | Within 30 days of commencement, completion or cessation |
| Appeal against a Registering Officer's order | As needed | Within 30 days of receiving the order | |
| Annual health examination for workers aged 45 and above | Form 5 | Annual | Within 120 days from the start of the calendar year |
| Appointment letter for existing employees (transitional compliance) | One-time | Within 3 months of this rule coming into force | |
| Notice of fatal accident | Form 6 / Form 7 | Event-based | Within 12 hours of death, followed by the detailed report within 24 hours after the expiry of 48 hours from the accident |
| Notice of accident causing incapacity of 48 hours or more | Form 6 / Form 7 | Event-based | Within 12 hours after completion of the 48-hour incapacity period |
| Notice of notifiable disease — factories | Form 8 | Event-based | Within 7 days of the disease being contracted |
| Notice of notifiable disease — building or construction work | Form 9 | Event-based | Forthwith, on occurrence |
| Safety Officer appointment (qualifying establishments) | One-time | Within 6 months of these rules coming into operation | |
| Leave with wages register retention | Form 19 | Ongoing | Preserved for 3 years after the last entry |
| Unified Annual Return | Form 23 | Annual | Not later than 1st February following the end of each calendar year |
| Register and record retention (general) | Ongoing | Preserved in original for 3 calendar years after the last entry | |
| Contract labour work-order intimation to Inspector-cum-Facilitator | Event-based | Within 15 days of receiving the contract work order | |
| Contract labour licence renewal application | Recurring | At least 30 days before the licence expires; authority must decide within 30 days | |
| Amendment of contract labour security deposit shortfall | Event-based | Within 15 days, failing which the licence is liable to suspension | |
| Factory building/extension plan approval decision | Event-based | Within 30 days of receipt (deemed approved if the Department stays silent) | |
| Construction to commence after plan approval | One-time | Within 6 months of approval, or the sanction lapses | |
| Factory licence application (newly covered premises) | Form 33 | One-time | Within 30 days of the date of the notification bringing the premises under the Code |
| Factory licence renewal | Form 33 | Annual (or up to a 10-year block) | Not later than 60 days before the current licence expires |
| Factory licence amendment (change in workers/horse-power) | Event-based | Within 30 days of the event requiring amendment | |
| Common licence validity and renewal | Form 36 | Annual | Valid for one calendar year from the date of issue |
| Appeal against an Inspector-cum-Facilitator's order (factory) | As needed | Within 7 days of the order being communicated | |
| Appeal against a Chief Inspector-cum-Facilitator's order | As needed | Within 7 days of the order being communicated | |
| Compounding of offences — application by employer | Event-based | Within 30 days of service of the compounding notice | |
| Compounding of offences — disposal by compounding officer | Event-based | Within 60 days of receiving the application |
Key Provisions
What changed under the Code, and what it means for payroll.
💡Key Provisions18 tracked
Registration FeesRule 5
For all applicable factories/establishments, the registration fee is Rs. 500 for up to 49 workers, Rs. 1,000 for 50 to 99 workers, Rs. 5,000 for 100 to 299 workers, and Rs. 10,000 for those employing 300 or more workers.
Existing EstablishmentsRule 6
Existing registered factories and establishments must update their details on the portal within 180 days at no additional cost
Annual Health Check-upRule 9
Factory occupiers and Building & other construction work employers must arrange a mandatory, free-of-cost annual medical examination for all employees aged 45 years and above within the first 120 days of the calendar year.
Appointment LettersRule 10
All employers must issue formal appointment letters to all employees, and those currently without one must be provided with it within three months.
Accident ReportingRule 11
In factories and Building & other construction work establishments, if a fatal or serious injury occurs, authorities must be notified forthwith, followed by a formal written report in Form 6 (Factories) or Form 7 (Building & other construction work) within 12 hours, while disablements exceeding 48 hours require a report within 24 hours.
Safety CommitteeRule 17
In factories, a Safety Committee must be constituted if the facility involves major accident hazards, carries out hazardous processes with 50 or more workers, or operates as an ordinary factory with 250 or more workers, and it must meet at least quarterly. In building and other construction work (Building & other construction work) establishments, employers with 250 or more building workers must form a Safety Committee that convenes on a quarterly basis.
Safety OfficersRule 20(A)
In ordinary factories, the occupier must appoint one safety officer for 500 to 1,500 workers, two officers for 1,501 to 3,000 workers, and one additional officer for every 3,000 workers beyond that. In factories carrying out hazardous processes, the occupier must appoint one safety officer for 250 to 1,000 workers, two officers for 1,001 to 2,000 workers, and one additional officer for every additional 2,000 workers. In major accident hazard factories, the occupier must appoint one safety officer for 100 to 500 workers, two officers for 501 to 1,500 workers, and three officers for 1,501 to 3,000 workers.
Appointment of Safety OfficersRule 20(B)
In Building & other construction work establishments, the employer must appoint one safety officer for up to 250 workers, two for up to 500 workers, and three for up to 750 workers, whereas Building & other construction work sites executing hazardous processes require one officer for 50 or more workers.
Weekly HolidaysRule 24
In factories and Building & other construction work establishments, no worker shall be required or allowed to work for more than ten consecutive days without receiving a whole day of rest.
Overtime WagesRule 25
In factories and Building & other construction work establishments, workers operating for more than 8 hours in a day or 48 hours in a week are entitled to overtime wages at twice their ordinary rate, capped at a maximum of 125 overtime hours per quarter.
Overtime SlipsRule 25(6)
In factories, managers are strictly required to issue overtime slips in duplicate to the workers immediately after the completion of their overtime work.
Women Employment (Night Shifts)Rule 45
In all applicable establishments, women may be employed in night shifts between 7:00 PM and 6:00 AM provided there is explicit consent, compliance with maternity benefits, provision of adequate transportation, proper lighting, accessible washrooms, and strict adherence to the POSH Act.
License FeesRule 49
For up to 49 contract workers, no licence is required. If the number of contract workers reaches 50 or more, a licence is required, and the licence fee increases based on the number of workers which starts from ₹1,000 for 50–100 workers and going up to ₹40,000 for 20,001 or more workers.
Security DepositRule 49
For contractors, a security deposit of Rs. 1,000 per contract worker must be furnished in the form of a bank guarantee before a license is issued or renewed.
Work Order IntimationRule 53
Contractors must officially inform the relevant authorities through the portal about any new work order within 15 days of receiving it.
Responsibility of Payment of Wages Rule 55
Contractors must disburse wages to contract labour exclusively via bank transfer or other electronic modes before the expiry of the seventh day of the wage period.
Journey AllowanceRule 59
For establishments employing inter-state migrant workers, the employer must provide a lump-sum journey allowance (Not less than II-class bus/train/any other mode of passenger transport ticket) for to-and-fro travel once every 12 months to those who have completed a minimum of 180 days of work.
License ValidationRule 77
For factories, licenses can be validated for a maximum period of up to 10 years, with the exact fees calculated based on the installed horsepower and the total number of workers.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing framework | Six separate rule-sets: Gujarat Factories Rules 1963; BOCW Rules 2003; Motor Transport Workers Rules 1965; Beedi and Cigar Workers Rules 1968; Contract Labour Rules 1972; Inter-State Migrant Workmen Rules 1981 | One unified rule-set — the Gujarat OSH Rules, 2025 — covering factories, construction work, beedi/cigar premises, contract labour and inter-state migrant workers |
| Registration | Separate, largely paper-based registration under each individual Act | Single electronic registration (Form 1) on the Commissioner of Labour's portal, with a digitally-issued certificate (Form 2) |
| Returns | Multiple periodic and annual returns filed separately under each Act | One Unified Annual Return (Form 23) covering the Wages, Industrial Relations, Social Security and OSH Codes together, due by 1st February |
| Appointment letter | Not uniformly mandatory across the repealed laws | Compulsory written appointment letter for every employee under Rule 10, with a 3-month transitional window for existing staff |
| Night work for women | Largely restricted between 7 p.m. and 6 a.m. under the Factories Act framework | Permitted with the worker's consent, subject to safe transport, adequate lighting and workplace-safety conditions under Rule 45 |
| Safety Committee threshold | Requirements varied across the repealed hazardous-factory and construction norms | Standardised at 250 or more workers generally, or 50 or more workers where hazardous processes are carried out, under Rule 17 |
| Contract labour licensing | Licence required once a contractor engaged 20 or more workers, under the old CLRA framework | Threshold raised to 50 or more contract workers under the OSH Code framework |
| Licence validity/renewal | Annual renewal only, under the earlier Factories Rules | Annual renewal retained, but Rule 77 now allows a single application to cover renewal for up to 10 consecutive years |
| Combined licensing | No mechanism for a single combined licence across factory, beedi/cigar and contract-labour activities | A single Common Licence (Form 36) can now cover all three under Rule 85 |
| Accident/disease reporting | Reporting formats and timelines were scattered across different Acts and forms | Consolidated, time-bound reporting under Rules 11–12 using standard Forms 6, 6-A, 7, 8 and 9 |
| Overtime tracking for exempted workers | No dedicated register prescribed | A dedicated Overtime Register (Form 11) is now prescribed under Rule 25 |
| Migrant worker journey allowance | Not uniformly provided for under the repealed Inter-State Migrant Workmen Rules | A lump-sum to-and-fro journey allowance is now payable once every 12 months after 180 days of service, under Rule 59 |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Every factory in Gujarat as defined under the OSH Code (broadly, premises with 20 or more workers using power, or 40 or more workers without power, engaged in a manufacturing process)
- Every establishment employing 10 or more workers where the State Government is the appropriate Government
- Building or other construction work carried out anywhere in the state
- Beedi and cigar industrial premises
- Contract labour engaged through a contractor for any covered establishment
- Inter-state migrant workers recruited directly or through a contractor, or who found employment on their own in another state, drawing wages up to the notified threshold
- Audio-visual production workers engaged for films, web series, talk shows, reality shows and similar productions
- Establishments already registered under a repealed central labour law before the Code's commencement
Exempted / special treatment
- Government offices of the Central and State Governments are outside the Code's scope, except that contract labour engaged in such offices is still covered where the Government is the principal employer
- Mobile units of the armed forces, railway running sheds, and hotels, restaurants or eating places are excluded from the 'factory' definition
- Residential construction undertaken by an individual or group purely for their own residence is excluded where the total cost does not exceed ₹50 lakh (or a higher notified amount)
- Self-employed persons working in private dwelling houses are excluded from the beedi/cigar licensing provisions
- A contractor engaging fewer than 50 contract workers on any day does not need a licence under the OSH Code framework
- Workers above the notified wage threshold, or hired and working entirely within their home state, fall outside this special protection
- Workers whose remuneration exceeds the amount notified by the Central Government are outside this specific chapter's coverage
- These get a simplified transitional route — updating particulars within 6 months (or 180 days for existing factories) — instead of applying afresh
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the registration fees for applicable factory or establishments?
The registration fee is Rs. 500 for up to 49 workers, Rs. 1,000 for 50 to 99 workers, Rs. 5,000 for 100 to 299 workers, and Rs. 10,000 for factories or establishments employing 300 or more workers.
What action is required from existing registered establishments?
Existing registered factories and establishments must update their details on the portal within 180 days at no additional cost.
What are the rules for the annual health check-up?
Factory occupiers and Building & Other Construction Work (BOCW) employers must arrange a mandatory, free-of-cost annual medical examination for all employees aged 45 years and above within the first 120 days of the calendar year.
Is it mandatory to issue appointment letters?
Yes, all employers must issue formal appointment letters to all employees. Those currently without one must be provided with it within three months.
How should fatal or serious accidents be reported?
In factories and Building & Other Construction Work (BOCW) establishments, authorities must be notified immediately. A formal written report (Form 6 for Factories, Form 7 for BOCW) must follow within 12 hours. Disablements exceeding 48 hours require a report within 24 hours.
When must a Safety Committee be constituted in factories?
A Safety Committee must meet at least quarterly if the facility involves major accident hazards, carries out hazardous processes with 50 or more workers, or operates as an ordinary factory with 250 or more workers.
What are the Safety Officer requirements for ordinary factories?
The occupier must appoint one safety officer for 500 to 1,500 workers, two officers for 1,501 to 3,000 workers, and one additional officer for every 3,000 workers beyond that.
What are the Safety Officer requirements for Building & Other Construction Work establishments?
The employer must appoint one safety officer for up to 250 workers, two for up to 500 workers, and three for up to 750 workers. Sites executing hazardous processes require one officer for 50 or more workers.
What are the rules regarding weekly holidays?
In factories and Building & Other Construction Work establishments, no worker shall be required or allowed to work for more than ten consecutive days without receiving a whole day of rest.
How are overtime wages calculated?
Workers operating for more than 8 hours a day or 48 hours a week are entitled to overtime wages at twice their ordinary rate, capped at a maximum of 125 overtime hours per quarter.
Can women be employed in night shifts?
Yes, women may be employed between 7:00 PM and 6:00 AM, provided there is explicit consent, compliance with maternity benefits, adequate transportation, proper lighting, accessible washrooms, and strict adherence to the POSH Act.
What are the license fees for contractors?
Employers or contractors with up to 49 contract workers do not need a licence. Once the number of contract workers reaches 50, a licence is required, with fees starting at ₹1,000 for 50–100 workers and increasing up to ₹40,000 for 20,001 or more workers.
What is the security deposit requirement for contractors?
Contractors must provide a security deposit of Rs. 1,000 per contract worker in the form of a bank guarantee before a license is issued or renewed.
How and when should contractors pay wages?
Contractors must disburse wages to contract labour exclusively via bank transfer or other electronic modes before the expiry of the seventh day of the wage period.
Are employers required to provide a journey allowance to migrant workers?
Yes, establishments employing inter-state migrant workers must provide a lump-sum journey allowance (Not less than II-class bus/train/any other mode of passenger transport ticket) for to-and-fro travel once every 12 months to those who have completed a minimum of 180 days of work.
Sources
Where every fact on this page comes from.
- → Primary notification: Government of Gujarat, Labour, Skill Development and Employment Department, Notification No. GHR/2025/76/FAC/142021/68396/M3, dated 6th June 2025 — Gujarat Occupational Safety, Health and Working Conditions Rules, 2025 (Gujarat Government Gazette, Extraordinary, Part IV-A) (official)
- → Parent legislation: The Occupational Safety, Health and Working Conditions Code, 2020 (Act No. 37 of 2020), Government of India — full text via India Code (indiacode.nic.in) (official)
- → Commencement notification (parent Code): Ministry of Labour and Employment, Notification No. S.O. 5321(E), dated 21st November 2025, bringing the OSH Code, 2020 into force (official)
- → Repealed rules referenced for comparison: Gujarat Factories Rules, 1963; Gujarat BOCW Rules, 2003; Gujarat Motor Transport Workers Rules, 1965; Beedi and Cigar Workers (Conditions of Employment) (Gujarat) Rules, 1968; Contract Labour (Regulation and Abolition) (Gujarat) Rules, 1972; Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) (Gujarat) Rules, 1981 (official)
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.