Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Department of Labour, Employment, Training and Skill Development, Government of Jharkhand
- Notified
- 3 August 2021, published in the Jharkhand Gazette (Extraordinary), Number 394, Notification No. 02/Shram Ka Vividh (SS Code 20) 57/2020 Shram Ni 802
- Objection window
- Thirty days from the date of publication of the notification, long since closed
- Legal basis
- Sections 154(1) and 156(1) of the Code on Social Security, 2020 (Act No. 36 of 2020), read with Section 24 of the General Clauses Act, 1897
- Supersedes
- The Jharkhand Workmen's Compensation Rules, 1924; Jharkhand Maternity Benefit Rules, 1964; Payment of Gratuity (Jharkhand) Rules, 1972; Jharkhand Building and Other Construction (Regulation of Employment and Conditions of Service) Rules, 2006; and The Jharkhand Unorganised Workers Social Security Rules, 2013
- Status as of
- 30th July 2026: Published at draft stage. Wider tracking of the four Labour Codes lists Jharkhand among the states reported to have moved to final rules, though this could not be independently confirmed
Jharkhand notified the draft Code on Social Security (Jharkhand) Rules on 3 August 2021, bringing gratuity, maternity benefit, employees compensation, building worker welfare and unorganised worker welfare together under one set of state rules. This guide breaks down the forms an employer must file, the deadlines that matter, the key provisions to know, how the position compares with the old regime, who the rules cover, and the penalties employers should be aware of.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Notice for payment of gratuity | Form VII | Event based | Within 15 days of receiving the gratuity application in Form VI |
| Payment of gratuity amount | Form VII | Event based | Within 30 days of receipt of the application, on the date fixed in the Form VII notice |
| Nomination for gratuity, filed by employee and verified by employer | Form III | One time or event based | Within 90 days of commencement of these rules for existing employees, or within 30 days of completing one year of service for new employees |
| Employer verification and return of a gratuity nomination | Form III | Event based | Within 30 days of receipt of the nomination from the employee |
| Cess payment for a building or construction project | Not applicable | Event based | Within 30 days of completion of the project or of the cess assessment, whichever is earlier; for longer projects, within 30 days of completion of each year |
| Register of Women Employees | Form XVII | Continuous | Maintained and updated whenever women employees are engaged |
| Annual return of women employee particulars | Form XVIII | Annual | Uploaded on or before 1 February each year, for the preceding year |
| Deposit on composition of an offence | Form XX | Event based | Within 15 days of receipt of the compounding notice in Form XIX |
| Reporting of vacancies to a Career Centre | Form XXI | Event based | At least 15 days before the last date for receipt of candidate applications |
| Reporting of selection results | Form XXII | Event based | Within 15 days of the date of selection |
| Employment Information Return | Form XXIII | Half yearly | Within 30 days of 30 September and 31 March of every financial year |
| Notice book of accidents | Form XII | Continuous | Maintained at all times, updated on the occurrence of each accident |
| Statement of a fatal accident | Form XIII | Event based | On occurrence of a fatal accident, as required under Section 88 of the Code |
| Preservation of records under Chapter V | Not applicable | Continuous | Preserved for two years from the date of preparation |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing framework | Five separate state rules under five separate central acts, namely the Workmen's Compensation, Maternity Benefit, Payment of Gratuity, Building and Other Construction Workers and Unorganised Workers Social Security laws | One unified Code on Social Security, 2020, with a single consolidated Jharkhand rules notification covering all five subject areas |
| Gratuity for fixed term employees | Gratuity payable only after five years of continuous service | Fixed term employees become eligible for gratuity on completing one year under the contract, paid at fifteen days wages for every completed year |
| Forum for employees compensation disputes | Commissioner for Workmen's Compensation appointed under the Employees Compensation Act, 1923 | Competent authority notified under the Code, with the Deputy Labour Commissioner exercising this function in Jharkhand |
| Insurance Court second appeal forum | Appeal structure tied to the Employees State Insurance Act framework | Second appeal under Section 37(7)(b) goes to the Industrial Tribunal constituted under Section 44 of the Industrial Relations Code, 2020 |
| Filing and reporting mode | Largely physical, register based filing under each separate act | Electronic and digital filing enabled across nominations, returns, vacancy reporting and applications, alongside the existing physical modes |
| Unorganised workers welfare board | Constituted under the Unorganised Workers Social Security Act, 2008 | Reconstituted under Section 6 of the Code, with an expanded composition including two nominated Members of the Legislative Assembly |
| Offences and settlement | Prosecution driven enforcement, with limited scope to settle a case without going to court | Structured composition of offences under Section 138 of the Code, with a fixed sequence of notice, application and deposit timelines |
| Employment exchange reporting | Governed by the standalone Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959 | Folded into Chapter XIII of the Code as Employment Information and Monitoring, administered through notified Career Centres |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Every employer and establishment in Jharkhand to which the Code on Social Security, 2020 applies, across the chapters on gratuity, maternity benefit, employees compensation, building and construction workers, and employment information and monitoring
- Employees, including fixed term employees, contract workers and building or construction workers, entitled to benefits under the respective chapters of the Code
- Establishments employing women, which must maintain a Register of Women Employees in Form XVII
- Employers in public sector and private sector establishments required to report job vacancies to a Career Centre before filling them
Exempted / special treatment
- Government employees governed by separate pension and gratuity rules, who fall outside the Code's definition of employee for gratuity purposes
- Establishments or classes of establishments specifically exempted by the State Government by notification, subject to conditions under Section 143 of the Code
- Vacancies filled by promotion, transfer or of a short duration nature, which may fall outside the reporting requirement subject to government notification
- Establishments where the Central Government is the appropriate government, which follow the Central Rules rather than these Jharkhand Rules
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What is the Code on Social Security (Jharkhand) Rules, 2021?
It is the state level rule book that Jharkhand notified under the central Code on Social Security, 2020. It brings gratuity, maternity benefit, employees compensation, building worker welfare and unorganised worker welfare under one set of state procedures, replacing five separate older rules.
Are these rules already in force?
The Jharkhand Gazette published them as draft rules on 3 August 2021, inviting objections for 30 days. Wider tracking of the labour codes in 2026 lists Jharkhand among the states reported to have moved to final rules, though this could not be independently confirmed. Employers should check the current notified text on the Jharkhand e Gazette before treating any single provision as final.
Which older Jharkhand rules do these replace?
Five rules stand superseded, namely the Jharkhand Workmen's Compensation Rules 1924, Jharkhand Maternity Benefit Rules 1964, Payment of Gratuity (Jharkhand) Rules 1972, Jharkhand Building and Other Construction Rules 2006, and the Jharkhand Unorganised Workers Social Security Rules 2013.
Who has to comply with these rules?
Every employer and establishment in Jharkhand covered by the Code on Social Security, 2020 falls within scope, across gratuity, maternity benefit, employees compensation, building and construction worker welfare, and employment vacancy reporting.
Is gratuity now payable to fixed term employees?
Yes. A fixed term employee becomes eligible for gratuity after completing one year under the contract, paid at fifteen days wages for every completed year of service, rather than waiting for the earlier five year threshold.
How does an employee nominate someone to receive gratuity?
The employee files a nomination in Form III, ordinarily within 90 days of these rules coming into force for existing staff, or within 30 days of completing one year of service for new joiners. The employer verifies and returns the acknowledged copy within 30 days.
What happens if an employer delays or refuses a gratuity claim?
The employee, nominee or legal heir can apply to the competent authority in Form VIII within 180 days. If the authority finds the claim valid, it directs payment in Form X, and the claimant can seek recovery in Form XI if the employer still does not pay.
What is the deadline for paying cess on a construction project?
Cess is due within 30 days of completing the project or of the cess assessment, whichever comes first. For projects running beyond a year, cess for each completed year is due within 30 days of that anniversary.
Do private employers have to report job vacancies to the government?
Yes, from the date notified by the State Government. Vacancies go to the local Career Centre in Form XXI at least 15 days before the application deadline, and the employer must quote the Unique Vacancy Reporting Number in any advertisement.
What details must the Register of Women Employees contain?
Form XVII records particulars of every woman employee at the establishment. It can be kept electronically or on paper and must be available for inspection by the Inspector cum Facilitator.
Sources
Where every fact on this page comes from.
- → The Jharkhand Gazette (Extraordinary), Notification No. 02/Shram Ka Vividh (SS Code 20) 57/2020 Shram Ni 802, dated 3 August 2021, Labour, Employment, Training and Skill Development Department, Government of Jharkhand (official)
- → The Code on Social Security, 2020 (Act No. 36 of 2020), Ministry of Labour and Employment, Government of India (official)
- → India Code portal (official)
- → Praans Consultech research and compliance desk, verified against the primary gazette text
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.