Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Labour, Employment, Training and Skill Development Department, Government of Jharkhand
- Notified
- 27 August 2021, vide Notification S.O. Number 05, published in the Jharkhand Gazette Extraordinary, Issue Number 439
- Objection window
- Forty five days from the date copies of the notification were made available to the public, long since closed
- Legal basis
- Section 133(2)(zzq) and Section 135 of the Occupational Safety, Health and Working Conditions Code, 2020 (37 of 2020), read with Section 24 of the General Clauses Act, 1897
- Supersedes
- Six Jharkhand state rules: the Jharkhand Factories Rules 1950; the Jharkhand Building and Other Construction Workers Rules 2006; the Jharkhand Contract Labour Rules 1972; the Jharkhand Inter State Migrant Workmen Rules 1980; the Jharkhand Motor Transport Workers Rules 2001; and the Jharkhand Beedi and Cigar Workers Rules 1968
- Status as of
- 30th July 2026: The parent OSH Code, 2020 has been in force nationally since 21 November 2025. Jharkhand had not issued a separate final notification distinct from this 27 August 2021 draft at the time this guide was prepared
Jharkhand notified the draft Occupational Safety, Health and Working Conditions Rules on 27 August 2021, bringing factories, contract labour, inter state migrant workers, beedi and cigar workers, audio visual workers and general workplace safety together under one set of state rules. This guide breaks down the forms an employer, occupier or contractor must file, the deadlines that matter, the key provisions to know, how the position compares with the old regime, who the rules cover, and the penalties employers should be aware of.
Forms under the State Rules
Download
Application for Registration of Establishment
Download
Notice of Commencement, Cessation or Closure of Establishment
Download
Letter of Appointment to Employee
Download
Annual Health Examination Proforma
Download
Notice of Accident or Dangerous Occurrence
Download
Supplementary Notice of Non Fatal Accident
Download
Notice of Disease Specified in the Third Schedule
Download
Annual Return of the Establishment
Download
Register of Accidents and Dangerous Occurrences
Download
Register of Leave with Wages
Download
Application for Grant of Contractor Licence
Download
Annual Return by Principal Employer of Contract Labour
Download
Half Yearly Return by Contractor
Download
Experience Certificate to Contract Labour
Download
Agreement for Audio Visual Worker
Download
Licence to Beedi and Cigar Industrial Premises
Download
Record of Outside Work by Beedi and Cigar Workers
Download
Application for Approval of Factory Building Plans
Download
Certificate of Stability of Factory Building
Download
Application for Registration of Factory and Grant of Licence
Download
Application for Amendment of Factory Licence
Download
Application for Transfer of Factory Licence
Download
Notice of Change of Manager
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new establishment | Form I | One time | Within 60 days of the Code becoming applicable to the establishment |
| Updating registration of establishments already registered under earlier state rules | Form I | One time | Within 6 months from the date the Code comes into force |
| Certificate of registration issued | Form II | One time | Within 20 days of a complete application, failing which registration is deemed granted automatically |
| Notice of commencement or cessation of operation | Form IV | One time per event | Before commencement of manufacturing process, and on cessation of operation |
| Annual health examination of workers aged 45 and above | Form V | Annual | Within 120 days from the commencement of every calendar year |
| Letter of appointment to new employees | Appointment Letter Format | At the time of hiring | Before employment begins; existing employees to be covered within 3 months of the rule coming into force |
| Notice of fatal accident or dangerous occurrence | Form VI | Per event | Forthwith, by telephone or SMS and electronically |
| Notice of accident causing disability of 48 hours or more | Form VI | Per event | Within 12 hours after completion of the 48 hour disability period |
| Notice of notifiable disease | Disease Notice Format | Per event | Forthwith, on the disease being detected |
| Annual return of the establishment | Form IX | Annual | Not later than 1 February following the end of each calendar year |
| Register of accidents and dangerous occurrences communicated to the Inspector cum Facilitator | Form X | Quarterly | Once every 3 months |
| Contractor licence application | Form H | One time | Before engaging contract labour |
| Contractor licence renewal | Online Portal | Per licence period | At least 30 days before, and not more than 90 days before, expiry |
| Half yearly return by contractor | Form IXA | Half yearly | Within 30 days of the close of each half year, that is January to June and July to December |
| Annual return by principal employer of contract labour | Form IX (Part III) | Annual | Not later than 1 February following the end of each calendar year |
| Payment of wages to contract labour | Internal record | Every wage period | Before expiry of the 7th day after the last day of the wage period |
| Factory registration and grant of licence application | Form XIV | One time | At least 15 days before commencing any manufacturing process |
Key Provisions
What changed under the Code, and what it means for payroll.
💡Key Provisions14 tracked
Manner of registration of establishmentsRule 3
Requires every employer to register the establishment electronically in Form I, sets late fees by worker slab, and requires establishments already registered under earlier laws to update particulars within 6 months
Annual health examinationRule 6
Requires a free annual medical examination for every worker who has completed 45 years of age, within 120 days of the start of each calendar year
Letter of appointmentRule 7
Requires every employee to receive a letter of appointment covering wages, designation, nature of employment and social security details, and an identity card
Notice of accidents and dangerous occurrencesRule 8
Requires the employer to report fatal accidents, disabling injuries and dangerous occurrences in Form VI within prescribed timeframes to the Inspector cum Facilitator and other authorities
Safety Committee and Safety OfficersRule 19
Requires establishments with 500 or more workers to constitute a Safety Committee of employer and worker representatives that meets at least quarterly
Hours of work and annual leave with wagesRules 22 to 26
Caps normal working hours, entitles every worker to a weekly holiday, requires a compensatory holiday within two months where missed, and sets overtime pay at twice the normal wage rate
Annual returnRule 30
Requires every employer to upload an annual return in Form IX by 1 February following the end of each calendar year, on pain of licence cancellation for default
Employment of women during night hoursRule 41
Sets conditions for employing women between 7 p.m. and 6 a.m., including written consent, transport, adequate lighting and a minimum of 3 women on duty at a time
Contractor licence applicationRule 44
Requires every contractor to apply electronically in Form H for a licence before engaging contract labour
Responsibility of contractorRule 49
Requires contract labour wages to match Code on Wages rates, requires parity with directly employed workers doing similar work, and mandates EPFO and ESIC coverage
Responsibility for payment of wagesRule 53
Requires wages to be paid within 7 days of the close of the wage period, requires a half yearly return in Form IX
Journey allowanceRule 58
Requires the employer to pay a lump sum fare for the to and fro journey of an inter state migrant worker who has completed 180 days of work in the preceding 12 months
Registration and grant of factory licenceFactories: Registration and licensing
Requires an application in Form XIV at least 15 days before starting manufacturing, with a licence in Form XIV valid for up to 10 years and subject to auto renewal
Dangerous manufacturing processes and operationsFactories: Dangerous processes
Declares 36 manufacturing processes, including aerated water manufacture, electroplating, lead processes, asbestos handling and foundry operations, as dangerous under Section 82 of the Code, with detailed medical examination and safety schedules
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing law | Six separate laws: Factories Rules 1950, Building and Other Construction Workers Rules 2006, Contract Labour Rules 1972, Inter State Migrant Workmen Rules 1980, Motor Transport Workers Rules 2001, and Beedi and Cigar Workers Rules 1968 | One consolidated set of rules under the Occupational Safety, Health and Working Conditions Code, 2020 |
| Registration | Separate registration and licence under each applicable law, largely paper based | Single electronic registration in Form I on the state portal, with a deemed registration safeguard if the Registering Officer misses the prescribed timeline |
| Returns and inspections | Multiple returns and physical inspections under different laws and inspectors | One consolidated annual return in Form IX, and a web based, randomised inspection scheme under a single Inspector cum Facilitator |
| Safety Committee threshold | Not uniformly required across the earlier laws | Mandatory Safety Committee for factories with 500 or more workers, and Safety Officers at lower thresholds for hazardous processes |
| Health examination | Limited to specific hazardous processes under the Factories Rules 1950 | Free annual health examination for every worker aged 45 or above, across covered establishments |
| Appointment letters | Not uniformly mandated | Compulsory letter of appointment to every employee, in the prescribed format, within 3 months for existing employees |
| Wages to contract labour | Governed separately under the Contract Labour Rules 1972 | Aligned with the Code on Wages, 2019, with parity required where contract labour performs work similar to directly employed workers |
| Women working at night | Restricted under the Factories Rules 1950 subject to state exemptions | Permitted between 7 p.m. and 6 a.m. with written consent, transport, lighting and a minimum of 3 women on duty |
| Notice of accidents | Reported under the Factories Act 1948 framework to the Chief Inspector of Factories | Reported in Form VI electronically, and by phone or SMS, to the Inspector cum Facilitator, District Magistrate and police |
| Migrant worker welfare | Governed by the Inter State Migrant Workmen Rules 1980, with limited digital tracking | Journey allowance, a toll free helpline and a central portal for registration and statistics on inter state migrant workers |
| Factory licence validity | Typically renewed annually under the Factories Rules 1950 | Granted for up to 10 years with auto renewal, subject to safety compliance |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Establishments carrying on an industry, trade, business, manufacturing or occupation employing 10 or more workers
- Factories where 20 or more workers work with the aid of power, or 40 or more without power, on any day of the preceding 12 months
- Contractors and principal employers engaging contract labour, including inter state migrant workers
- Producers and audio visual workers engaged in film, television, web and advertisement production in Jharkhand
- Beedi and cigar industrial premises and persons engaged in beedi and cigar manufacture
- Motor transport undertakings and workers within Jharkhand
Exempted / special treatment
- Government offices, and any ship of war, unless contract labour is engaged through a contractor in a government office, in which case that engagement is covered
- Establishments below the applicable worker threshold under the relevant chapter, unless notified otherwise by the state government
- Certain support activities such as sanitation, security, canteen, courier and housekeeping services, where these are treated as noncore activities and not restricted from contracting out
- Self employed persons working from private dwelling houses, in the case of the beedi and cigar provisions
- Establishments already exempted by specific state government notification
- Mobile units belonging to the armed forces of the Union, railway running sheds, hotels, restaurants and eating places, which fall outside the definition of a factory
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the Jharkhand OSH Rules, 2021 and who issued them?
They are the state specific rules that Jharkhand notified under the central Occupational Safety, Health and Working Conditions Code, 2020, covering factories, contract labour, inter state migrant workers, beedi and cigar workers, audio visual workers and general workplace safety across the state.
Which older Jharkhand laws do these rules replace?
They replace six earlier state rules, including the Jharkhand Factories Rules 1950, the Contract Labour Rules 1972 and the Inter State Migrant Workmen Rules 1980, bringing all of them under one consolidated framework.
Which establishments are covered by these rules?
Broadly, establishments employing 10 or more workers, factories meeting the worker and power thresholds in the Code, and specific categories such as contractors, audio visual producers, beedi and cigar premises and motor transport undertakings.
How does an employer register a new establishment in Jharkhand?
The employer applies electronically in Form I through the state portal, within 60 days of the Code becoming applicable, and pays the prescribed fee based on the number of workers.
What happens if the Registering Officer does not act on a registration application in time?
If the certificate of registration is not issued within 20 days of a complete application, the establishment is deemed registered automatically and an electronic certificate is auto generated.
Is annual health examination compulsory for all workers?
It is compulsory for workers who have completed 45 years of age, and it must be conducted free of cost within 120 days of the start of each calendar year.
What forms must an employer keep ready for a factory licence application?
The core forms are Form XIII for building plan approval, the certificate of stability once construction is complete, and Form XIV for registration and grant of the factory licence.
How long is a factory licence valid once granted?
It is generally valid for up to 10 years and is subject to auto renewal on payment of the prescribed fee, provided the factory continues to meet safety requirements.
What is the deadline for filing the annual return under these rules?
The annual return in Form IX must be uploaded not later than 1 February following the end of each calendar year, and the licence can be at risk of cancellation for default until 31 March.
What conditions apply if women are employed at night?
Written consent is required, along with adequate transport, well lit passages and workspaces, nearby toilet and drinking water facilities, and at least 3 women on duty at the same time.
Sources
Where every fact on this page comes from.
- → Draft Occupational Safety, Health and Working Conditions (Jharkhand) Rules, 2021, Notification S.O. Number 05 dated 27 August 2021, Jharkhand Gazette Extraordinary, Issue Number 439 (official)
- → Occupational Safety, Health and Working Conditions Code, 2020 (Act Number 37 of 2020), India Code portal (official)
- → Jharkhand Shramadhan portal, Department of Labour, Employment, Training and Skill Development, Government of Jharkhand (official)
- → Praans Consultech primary source verification, cross checked against the notified gazette copy of the draft rules
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.