Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Department of Labour, Government of Madhya Pradesh
- Notified
- Draft published 5 January 2026
- Objection window
- 45 days from the date of gazette publication. Objections go to the Deputy Secretary, Department of Labour, Mantralaya Vallabh Bhawan, Bhopal, or to the Labour Competent Authority, Indore, or by email to dslabourmp@mp.gov.in or lcmpwelfare@mp.gov.in
- Legal basis
- Sections 154, 156 and 158 of the Code on Social Security 2020 (Act 36 of 2020)
- Supersedes
- Madhya Pradesh Employees Insurance Court Rules 1963; Madhya Pradesh Employees State Insurance (Medical Benefit Services System) Rules 1959; Madhya Pradesh Supplies to the Hospitals Established Under the Scheme of Employees State Insurance Rules 1981; Madhya Pradesh Workmen Compensation Rules 1962; Madhya Pradesh Workmen Compensation (Occupational Diseases) Rules 1963; Madhya Pradesh Maternity Benefit Rules 1965; Payment of Gratuity (Madhya Pradesh) Rules 1973; and Madhya Pradesh Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Rules 2002
- Status as of
- July 2026: still a draft. Final notification not confirmed. Employers should check with the Department of Labour for the latest position
The Government of Madhya Pradesh released the draft Madhya Pradesh Social Security Rules 2026 on 5 January 2026, under sections 154, 156 and 158 of the Code on Social Security 2020. The draft brings together rules that used to sit in eight separate state laws covering employees state insurance court procedure, workmen compensation, maternity benefit, gratuity and building worker welfare cess. It runs across 14 chapters, 35 rules and about 40 forms, and once finalised it will apply to establishments and employers across the state.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Notice on a gratuity claim | Form XIII | Event basedRule 11(2) | Within 15 days of receiving the employee's gratuity application |
| Payment of gratuity once admitted | Not applicable | Event basedRule 11(2)(a)(i) | Within 30 days of receiving the application |
| Deposit toward funeral expenses on a fatal accident | Not applicable | Event basedRule 14 | Without delay, on the death of an employee from a workplace injury; minimum Rs 15,000 |
| Payment of BOCW cess | Not applicable | Event basedRule 24 | Within the time set in the assessment order, or 30 days from the order, whichever is earlier |
| Register of women employees | Form XXXVI | ContinuousRule 29(1) | Kept updated at all times and ready for inspection |
| Unified annual return, gratuity chapter | Form XXXVII | YearlyRule 29(4)(a) | On or before 1 February each year, for the preceding year |
| Vacancy report to career centre | Form XXXIX | Event basedRule 31(4) | At least 15 days before the last date for applications for regional postings, 40 days for central postings |
| Employment Information Return | Form XXXX | YearlyRule 31(6) | Within 30 days of 31 March each year |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing framework | Eight separate Madhya Pradesh laws covering ESI court procedure, workmen compensation, maternity benefit, gratuity and building worker welfare | One consolidated set of Madhya Pradesh Social Security Rules under the Code on Social Security 2020 |
| Underlying central laws | Employees State Insurance Act 1948, Maternity Benefit Act 1961, Payment of Gratuity Act 1972, Building and Other Construction Workers Welfare Cess Act 1996, Unorganised Workers Social Security Act 2008, each compliant separately | All five folded into the Code on Social Security 2020, administered through one set of state rules |
| Gig and platform workers | No dedicated state framework for social security | A chapter is reserved for social security of unorganised, gig and platform workers, though operative rules are yet to be notified under it |
| Annual filings | Separate returns filed under the Gratuity Rules, the BOCW Rules and other individual laws | One unified annual return in Form XXXVII, due by 1 February each year |
| Employment information | No state level chapter requiring vacancy reporting or an annual employment return | A new chapter requires employers to report vacancies to career centres and file a yearly Employment Information Return |
| Compounding of offences | Handled separately, and inconsistently, under each of the eight old laws | One compounding procedure across all chapters, run through Form XXXVIII under Rule 30 |
| Gratuity for fixed term employees | The Payment of Gratuity Act 1972 generally required five years of service | A fixed term employee becomes eligible for gratuity after just one year of service under Rule 11 |
| Misuse of benefits | No structured state level procedure to investigate misuse of benefit claims | Rule 35 lays down clear grounds, an inquiry process and an appeal route for misuse determinations |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Establishments and employers in Madhya Pradesh to which the respective chapters of the Code on Social Security 2020 apply, including employees state insurance court procedure, gratuity, maternity benefit, employees compensation and building worker cess
- Employers with women employees, for the maternity benefit chapter and the register of women employees
- Public sector employers, for vacancy reporting to career centres from the date the Code commences
- Employers liable for building and other construction worker welfare cess
- Unorganised, gig and platform workers, in principle
Exempted / special treatment
- Establishments granted exemption under section 143 of the Code, subject to the conditions in Rule 34. The exemption lapses automatically on a merger, demerger, acquisition, sale or amalgamation of the exempted establishment
- Not applicable
- Private sector employers come under vacancy reporting only once the State Government separately notifies the class of establishments, generally those with 20 or more employees
- Not applicable
- The chapter meant for their social security has no operative rules in this draft. Detailed provisions are expected in a future notification
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the Madhya Pradesh Social Security Rules 2026?
They are a draft set of state rules issued under the Code on Social Security 2020. They bring gratuity, maternity benefit, employees compensation, ESI court procedure and building worker welfare cess under one rulebook for Madhya Pradesh, in place of eight older state laws.
Have these rules come into force yet?
Not confirmed. They were published as a draft on 5 January 2026 with a 45 day objection window. As of July 2026, Praans Consultech could not verify a final notification, so employers should treat this as a draft and check with the Labour Department for the current position.
Which older Madhya Pradesh laws do these rules replace?
Eight laws, including the Employees Insurance Court Rules 1963, the ESI Medical Benefit Services System Rules 1959, the Workmen Compensation Rules 1962 and its 1963 occupational diseases rules, the Maternity Benefit Rules 1965, the Payment of Gratuity Rules 1973, and the Building and Other Construction Workers Rules 2002.
How long does an employer have to respond to a gratuity claim?
Under Rule 11, the employer must issue a notice in Form XIII within 15 days of receiving the application, either accepting the claim with a payment date or explaining why it is not admissible. Payment, once admitted, is due within 30 days of the application.
Are fixed term employees eligible for gratuity in Madhya Pradesh?
Yes. Rule 11 gives a fixed term employee gratuity after just one year of service, calculated at fifteen days wages for every completed year or part year beyond six months, a lower bar than the usual five year rule.
What must an employer do if a workplace accident causes death?
The employer must deposit at least Rs 15,000 with the competent authority for funeral expenses, in addition to any compensation payable, and must respond to the competent authority's notice with a statement in Form XXII under Rule 18.
Does an employer need to keep a notice book of accidents?
Certain classes of employers, as specified by the government, must keep a notice book of accidents in Form XX at the workplace under Rule 16, so an injured employee can record details of an accident.
What annual filings does an employer need to make?
A unified annual return in Form XXXVII under the gratuity chapter, due by 1 February each year, and an Employment Information Return in Form XXXX, due within 30 days of 31 March each year.
Is there a separate register required for women employees?
Yes. Rule 29 requires every employer with women employees to maintain a register of women employees in Form XXXVI, kept ready for inspection by the Inspector cum Facilitator.
How is BOCW cess payment timed?
Under Rule 24, cess must be paid within the time set out in the assessment order, or within 30 days of the order, whichever comes first. Late payment attracts interest.
Sources
Where every fact on this page comes from.
- → Draft Madhya Pradesh Social Security Rules 2026, Department of Labour, Government of Madhya Pradesh, published 5 January 2026 (official)
- → The Code on Social Security 2020 (Act 36 of 2020), particularly Chapter XII on offences and penalties and Chapter XIII on employment information and monitoring (official)
- → India Code portal, for the full text of the Code on Social Security 2020 (official)
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.