Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Government of Madhya Pradesh, Department of Labour
- Notified
- Draft notification dated 5 January 2026, published in the Madhya Pradesh Gazette. Not yet finally notified.
- Objection window
- 45 days from the date copies of the gazette became available to the public, closing around 19 February 2026
- Legal basis
- Sections 133 and 135 of the Occupational Safety, Health and Working Conditions Code, 2020 (Act 37 of 2020)
- Supersedes
- 7 earlier Madhya Pradesh laws, including the Madhya Pradesh Factories Rules 1962, the Building and Other Construction Workers Rules 2002, the Control of Industrial Major Accident Hazard Rules 1999, the Contract Labour Rules 1973, the Beedi and Cigar Workers Rules 1968, the Motor Transport Workers Rules 1963, and the Inter State Migrant Workmen Rules 1981
- Status as of
- Still a draft as of July 2026. Final notification has not been confirmed. Employers should verify current status before relying on these provisions.
Madhya Pradesh has put out its own rulebook for the Occupational Safety, Health and Working Conditions Code, 2020, and it is a big one, running to 257 pages and touching nearly every kind of workplace in the state. Once finalised, these rules will replace seven older Madhya Pradesh laws that factories, construction sites, beedi units, motor transport undertakings and contractors have followed for decades, in some cases since the 1960s. The Department of Labour published the draft on 5 January 2026 and asked for objections within 45 days, so employers should treat what follows as the direction things are heading rather than a rule already in force. This guide walks through what the draft covers, who it applies to, and what an employer in Madhya Pradesh should start preparing for.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Approval of factory building plans | Form 1 (Rule 3) | One time | Deemed approved if not decided within the service timeline fixed under the Lok Sewa Guarantee Adhiniyam 2010 |
| Registration of establishment | Form 3 (Rule 3) | One time | Deemed registered if not processed within 7 working days of a complete application |
| Notice of commencement or cessation | Form 6 (Rule 14) | Event based | Within 30 days of commencement or cessation of operations |
| Annual medical examination | Form 7 (Rule 19) | Yearly | Within 120 days of the start of the calendar year |
| Notice of fatal accident | Form 8 (Rule 21) | Event based | Immediately, by the fastest means available |
| Notice of disabling injury (48 hours or more) | Form 8 (Rule 21) | Event based | Within 12 hours after the 48 hour incapacity period ends |
| Notice of dangerous occurrence | Form 8 (Rule 21) | Event based | Within 12 hours of the occurrence |
| Unified annual return | Form 11 (Rule 68) | Yearly | On or before 1 February following the end of the calendar year |
| Contractor license renewal | Form 16 (Rule 85) | Before expiry | At least 30 days before expiry, and not earlier than 90 days before expiry |
| Monthly return, beedi or cigar industrial premises | Form 23 (Rule 114) | Monthly | On or before the 10th of every month |
| Annual return, beedi or cigar industrial premises | Form 24 (Rule 114) | Yearly | On or before 30 April every year |
| Action on Safety Committee recommendations | Not applicable (Rule 27(5)) | Event based | Within 15 days of receiving the committee's recommendations |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Registration | Separate registration under 7 different laws, each with its own paperwork and authority | Single online registration under one Code, with deemed registration in 7 working days |
| Registers and returns | Multiple registers and periodic returns under each separate law | Consolidated registers and one unified annual return in Form 11 |
| Accident reporting | Reporting largely by post or in person, with timelines that varied by law | Electronic reporting in Form 8, with fixed immediate and 12 hour timelines |
| Contractor licensing | Separate contract labour license under the Contract Labour (Regulation and Abolition) (Madhya Pradesh) Rules 1973 | Online license under the OSH Rules, linked to Aadhaar based worker verification and EPFO or ESIC coverage |
| Safety Committee | Threshold and composition varied under the Factories Act rules and the Major Accident Hazard Rules | One uniform threshold of 500 workers, or any hazardous process or dangerous operation, regardless of size |
| Appointment letters | Not mandatory in a common format across all the earlier laws | Mandatory written appointment letter with LIN and UAN details for every worker, under Rule 20 |
| Home worker records | Governed separately under the Beedi and Cigar Workers Rules 1968 | Same registers continued, now filed electronically alongside every other establishment return |
| Appeals | Different appellate authorities under each of the 7 superseded laws | A common appeal route to the Labour Commissioner or a notified appellate officer under the Code |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Factories employing 20 or more workers where power is used, or 40 or more workers where it is not
- Building and other construction work establishments
- Beedi and cigar manufacturing establishments, including home workers
- Motor transport undertakings
- Contractors and principal employers engaging 50 or more contract workers
- Inter State migrant workmen and their employers
- Plantations
- Newspaper establishments and working journalists
- Any general establishment in the state employing 10 or more workers, for the welfare, safety and health provisions
Exempted / special treatment
- Establishments where the Central Government is the appropriate Government, such as mines, ports, railways, oil fields and central government undertakings
- Any establishment carrying on a hazardous process or a declared dangerous operation is covered regardless of worker count
- The State Government may exempt a new factory from specific provisions to promote economic activity, subject to conditions notified from time to time
- Establishments below the 10 worker threshold generally fall outside these rules, except where a hazardous process is involved
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What are the Madhya Pradesh OSH Rules 2026?
They are the state rules Madhya Pradesh has drafted to put the central Occupational Safety, Health and Working Conditions Code, 2020 into practice within the state, covering factories, construction sites, beedi units, motor transport undertakings and more.
Are these rules already in force?
No. As of July 2026 they remain a draft. The Madhya Pradesh government published them on 5 January 2026 and invited objections for 45 days, and a final notification is still awaited.
Which older laws do these rules replace?
Seven Madhya Pradesh laws, including the Factories Rules 1962, the Building and Other Construction Workers Rules 2002, the Contract Labour Rules 1973 and the Inter State Migrant Workmen Rules 1981.
Who must register under these rules?
Any factory, plantation, motor transport undertaking, beedi or cigar establishment, or building and construction work establishment where the State Government is the appropriate Government under the Code.
How long does registration take?
The registering officer must decide within the timeline fixed under the Madhya Pradesh Lok Sewa Guarantee Adhiniyam 2010, and in any case within 7 working days of a complete application, failing which registration is deemed granted automatically.
What must an employer do if there is a workplace accident?
A fatal accident must be reported immediately. An injury that keeps a worker off work for 48 hours or more, or any dangerous occurrence, must be reported in Form 8 within 12 hours.
When is a Safety Committee mandatory?
When an establishment employs 500 or more workers, or carries on a hazardous process or a declared dangerous operation, regardless of worker count.
How many Safety Officers does an establishment need?
It depends on worker strength and the type of work. An ordinary factory needs its first Safety Officer once it crosses 500 workers, while a factory with a hazardous process needs one from 250 workers onward.
What is the deadline for the annual return?
The unified annual return in Form 11 must reach the Inspector cum Facilitator on or before 1 February following the end of the calendar year.
Do contractors need a separate license?
Yes. A contractor must apply online in Form 16 and hold a valid license, backed by a security deposit, before supplying contract labour once the licensing threshold is crossed.
Sources
Where every fact on this page comes from.
- → Draft notification, Government of Madhya Pradesh, Department of Labour, dated 5 January 2026, and the accompanying draft text of the Occupational Safety, Health and Working Conditions (Madhya Pradesh) Rules, 2026 (official)
- → Occupational Safety, Health and Working Conditions Code, 2020 (Act 37 of 2020), bare act (official)
- → Beacon Filing, India Labour Code state status tracker, referenced for verification purposes only
- → PRS Legislative Research, note on the Occupational Safety, Health and Working Conditions Code, 2020
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.