Notification Record & Forms
Notification details and the forms every employer needs, in one place.
- Issuing authority
- Labour and Factories & Boilers Department, Government of Rajasthan
- Notified
- Rajasthan Gazette Extraordinary, Part 4 (Ga), Upkhand (II), Notification S.O. 23
- Objection window
- Draft rules published on 3 February 2026 with a 45 day window for public objections and suggestions, as required under sections 133, 135 and 137 of the Code
- Legal basis
- Sections 133 and 135 of the Occupational Safety, Health and Working Conditions Code, 2020 (Central Act No. 37 of 2020)
- Supersedes
- Seven earlier Rajasthan rules covering factories, contract labour, beedi and cigar workers, building and construction workers, welfare officers, inter state migrant workmen and motor transport workers (full list in the Old vs New Law section)
- Current Status
- 7 July 2026: notified and in force from the date of publication in the Official Gazette
Rajasthan has finally notified its rules under the Occupational Safety, Health and Working Conditions Code, 2020. The Labour and Factories & Boilers Department published the final Rajasthan Occupational Safety, Health and Working Conditions Rules, 2026 in the Rajasthan Gazette Extraordinary on 30 June 2026, closing a process that began with the draft rules published on 3 February 2026. These rules bring together seven separate old laws covering factories, contract labour, beedi and cigar workers, building and construction workers, welfare officers, inter state migrant workers and motor transport workers into one single rulebook.
For a compliance team, this is one of the biggest changes to hit Rajasthan labour law in decades. Registration, licensing, wage registers, accident reporting, contractor licensing and even penalty proceedings now run through a single Official Portal instead of scattered paper based systems.
Forms under the State Rules
Due Dates
Compliance deadlines, forms and how often each one recurs.
| Compliance | Form | Compliance Frequency | Due Date |
|---|---|---|---|
| Registration of a new establishment or factory | Form 1 | One time | Within 60 days of the Code becoming applicable |
| Notice of commencement, completion or cessation of work | Form 4 | Event based | Within 30 days of the event |
| Notice of change of manager | Form 11 | Event based | As and when the manager changes |
| Annual health examination of employees above 40 years | Form 12 | Annual | Within 120 days from the start of the calendar year |
| Notice of fatal accident | Form 13 | Immediate | Forthwith, by phone and electronically |
| Notice of disabling injury (48 hours or more) | Form 13 | Event based | Within 12 hours of completing 48 hours of disability |
| Notice of dangerous occurrence | Form 13 | Event based | Within 12 hours of the occurrence |
| Issue of wage slip | Form 20 | Every wage cycle | At least one day before payment of wages |
| Unified annual return | Form 22 | Annual | On or before 1 February each year |
| Return on sale, abandonment or discontinuance | Form 22 | Event based | Within 1 month of sale or abandonment, or 4 months of discontinuance |
| Contractor half yearly return | Form 23 | Half yearly | Within 30 days from the close of each half year (January to June, July to December) |
| Principal employer annual return | Form 22, Part II | Annual | On or before 1 February each year |
| Contract labour licence renewal application | Form 25 | Event based | Between 90 and 30 days before expiry of the licence |
| Beedi and cigar premises licence renewal | Form 25 | Event based | Between 90 and 30 days before expiry of the licence |
| Appeal against a penalty order | Form 35 | Event based | Within 2 months of the order |
Key Provisions
What changed under the Code, and what it means for payroll.
Old Law vs. New Law
What employers followed before, against what applies now — point matched against point.
| On this point | Before — earlier law | Now — the new Code |
|---|---|---|
| Governing rules | Seven separate rules: Rajasthan Factories Rules 1951, Contract Labour (Regulation and Abolition) Rules 1971, Beedi and Cigar Workers Rules 1969, Building and Other Construction Workers Rules 2009, Welfare Officers Rules 1959, Inter State Migrant Workmen Rules 1981, and Motor Transport Workers Rules 1962 | One consolidated rulebook: the Rajasthan Occupational Safety, Health and Working Conditions Rules, 2026 |
| Registration process | Separate paper based registration and licence under each individual Act or Rule | Single online registration and licence through the Official Portal, with automatic deemed registration on delay |
| Factory licence validity | Renewed annually under the Rajasthan Factories Rules, 1951 | A single common licence can be granted for up to 10 years |
| Contract labour licensing threshold | Licence required once a contractor engaged 20 or more workmen under the Contract Labour Rules, 1971 | Licence required only once a contractor engages 50 or more contract workers on any day |
| Registers and returns | Multiple separate registers under each of the seven old rules, mostly maintained on paper | Unified registers in Forms 16 to 20 and a single Unified Annual Return in Form 22, maintainable electronically |
| Employment of women at night | Restricted or required special permission under the earlier Factories Rules framework | Permitted with written consent, transport, CCTV coverage and POSH Act compliance under rule 61 |
| Enforcement and penalties | Court prosecution was the primary route for most violations under the seven old rules | Administrative enquiry and speaking order by an enquiry officer, with compounding of many offences and appeal in Form 35 |
| Inspections | Discretionary inspection visits by Factory Inspectors under the Rajasthan Factories Rules, 1951 | Computerised, randomised web based inspection scheme with provision for third party audits |
| Inter State Migrant Workers | Separate registration certificate and record keeping under the Inter State Migrant Workmen Rules, 1981 | Portal based tracking, journey allowance after 180 days of service, and a toll free helpline |
Applicability
Who the Code covers, and who gets special or exempt treatment.
Covered
- Any place where 10 or more workers are engaged in an industry, trade, business, manufacturing or occupation
- Motor transport undertakings, newspaper establishments, audio visual production units, building or other construction work, and plantations of 5 hectares or more, each with 10 or more workers
- Factories with 20 or more workers using power, or 40 or more workers without the aid of power
- Mines, ports and the vicinity of ports where dock work is carried out
- Contractors supplying 50 or more contract workers on any single day
- Inter State Migrant Workers drawing wages up to Rs 18,000 per month, or such higher amount as the Central Government notifies
- Beedi and cigar manufacturing premises employing more than 10 workers
Exempted / special treatment
- Armed forces mobile units, railway running sheds, and hotels, restaurants or eating places, all excluded from the definition of a factory
- Central and State Government offices, except where they engage contract labour through a contractor as the principal employer
- Construction of an individual's own residence where the total cost does not exceed Rs 50 lakh
- Establishments below the applicable worker threshold, unless the activity is separately notified as hazardous or life threatening
- Contractors engaging fewer than 50 workers, who need no licence but must still file the half yearly return in Form 23
- Specific factories granted a case by case exemption certificate by the Chief Inspector cum Facilitator from particular Schedule requirements
Frequently Asked Questions
Answers to what employers ask us most about this rule.
What exactly did Rajasthan notify on 30 June 2026?
The state government finalised the Rajasthan Occupational Safety, Health and Working Conditions Rules, 2026, the rules that operationalise the central Occupational Safety, Health and Working Conditions Code, 2020 in Rajasthan. The final version was published in the Rajasthan Gazette Extraordinary after the draft, released on 3 February 2026, went through a 45 day public objection window.
From when do these rules apply?
The rules take effect from the date they were published in the Official Gazette, that is 30 June 2026.
Which older Rajasthan rules stop applying now?
Seven rules stand repealed: the Rajasthan Factories Rules 1951, the Contract Labour (Regulation and Abolition) Rules 1971, the Beedi and Cigar Workers Rules 1969, the Building and Other Construction Workers Rules 2009, the Welfare Officers Rules 1959, the Inter State Migrant Workmen Rules 1981, and the Motor Transport Workers Rules 1962. Rights and cases that arose under these rules remain protected.
Do I need to register again if my factory was already registered under the old rules?
No fresh registration is required purely because of this change. Existing registrations carry forward, though establishments registered under any other central labour law need to update their particulars on the Official Portal within six months of the Code coming into force.
Who has to register under these rules?
Any establishment employing 10 or more workers in a trade, business, manufacturing or occupation, along with factories, motor transport undertakings, newspaper establishments, audio visual production units, building and construction work, and plantations meeting the size thresholds, must register through the Official Portal.
What is the threshold for a factory to fall under these rules?
A premises counts as a factory once 20 or more workers are engaged with the aid of power, or 40 or more workers without power, on any day in the preceding 12 months.
When does a contractor need a licence?
A licence becomes mandatory only once a contractor engages 50 or more contract workers on any single day. Below that number, no licence is needed, though the contractor must still file the half yearly return in Form 23.
What is the Unified Annual Return and when is it due?
It is a single consolidated annual return in Form 22 covering categories of employees, welfare facilities, retrenchment, bonus and maternity benefit information. It must reach the Inspector cum Facilitator on or before 1 February each year for the preceding calendar year.
Can women now be employed on night shifts in Rajasthan?
Yes, subject to conditions: written consent of the woman employee, safe transport to and from her residence, adequate lighting and CCTV coverage near washrooms and drinking water points, dedicated emergency contact numbers, and full compliance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.
What happens if an accident causes the death of a worker?
The employer, occupier or manager must send notice forthwith, by phone and in Form 13 electronically, to the Inspector cum Facilitator, the Chief Inspector cum Facilitator, the District Magistrate or Sub Divisional Officer, the local police station, and the family of the deceased.
How is a penalty imposed under the new system?
An officer appointed by the state government holds an enquiry, hears the employer, occupier or manager and the concerned Inspector cum Facilitator, and passes a speaking order within 15 days either imposing a penalty or discharging the case.
Can a penalty order be challenged?
Yes. An aggrieved employer, occupier or manager can appeal in Form 35 to the Appellate Officer within 2 months of the order, along with a fee equal to 1 percent of the penalty amount under dispute.
Is compounding of offences allowed?
Many offences can be compounded. Once a compounding notice is issued, the person can deposit the full composition amount within 15 days and receive a composition certificate, avoiding prosecution.
What is the maximum general penalty an employer can face?
Where no specific penalty is prescribed for a particular contravention, the general penalty under section 94 of the Code ranges from Rs 2 lakh to Rs 3 lakh, with an additional Rs 2,000 for every day the contravention continues after conviction.
Do inter state migrant workers get any travel benefit?
Yes. A migrant worker who completes 180 days of service in the preceding 12 months is entitled to a lump sum journey allowance for a to and fro trip home, payable once every 12 months.
Where can I find the official notification?
The notification is published as S.O. 23 by the Labour and Factories & Boilers Department, Government of Rajasthan, in the Rajasthan Gazette Extraordinary, Part 4 (Ga), Upkhand (II), dated 30 June 2026.
Sources
Where every fact on this page comes from.
- → Rajasthan Gazette Extraordinary, Part 4 (Ga), Upkhand (II), Notification S.O. 23, dated 30 June 2026, Labour and Factories & Boilers Department, Government of Rajasthan (official)
- → The Occupational Safety, Health and Working Conditions Code, 2020 (Central Act No. 37 of 2020), India Code, Ministry of Law and Justice, Government of India (official)
For informational purposes only — not legal advice. State rules referenced here are subject to change on final notification. Verify current status with our compliance team before acting.